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Administrative Personal Assistant
OpenGovSan Francisco, United Statesfull_timeVerifiedPosted 13 Jun 2024
About the role
OpenGov is home to an exceptional team - passionate about our mission to power more effective and accountable government. By bringing the OpenGov Cloud to our nation's state and local government, we’re transforming communities so they can thrive!
Imagine yourself being able to help small business owners open their doors faster, ensuring our tax dollars are accounted for, creating safer infrastructure, modernizing the permitting process, and assisting with disaster recovery. The work you do here every day has a meaningful impact on people's lives!
🌟 OpenGov is a 2023 Top Workplaces USA award winner and a Forbes America's Best Startup Employer 🌟
Join our smart, fun, and humble team to experience the most rewarding career of your life!
Job Summary:
OpenGov’s Administrative Personal Assistant to the CEO is a critical role in our fast-growth organization. You'll partner with the Senior Executive Assistant and help manage a complex and ever-changing calendar while providing high-level and confidential administrative and personal support. The ideal candidate adapts well to a fast-paced entrepreneurial environment, demonstrates flexibility as timelines and priorities change and provides a high degree of attention and responsiveness to the needs of the CEO. Reliability, consistency, resourcefulness, and grit are necessary attributes to succeed in this role.
Responsibilities:
Responsibilities are, but not limited to• Shadow and support the CEO, in person• Work closely with the Sr. EA on a day to day basis• Establish trust by handling sensitive matters with the utmost confidentiality and discretion
Help manage aspects of the CEO’s daily schedule and activities:• Schedule meetings and appointments• Plan and execute complicated travel plans and itineraries• Maintenance of a complex and ever changing calendar• Resolving conflicts in a professional manner
Additional administrative tasks, such as but not limited to:• Help plan and execute meetings, off-sites, events, and special projects• Tracking professional expenses and follow company guidelines to report and file appropriately• Help research and analyze materials for projects on behalf of the CEO• Complete ad hoc assignments and projects on behalf of the Sr. EA and/or CEO in a timely manner
Personal tasks, such as but not limited to:• Manage and oversee family/home tasks and vendors• Schedule appointments• Plan and execute travel/vacation plans and itineraries• Run errands, make reservations, handle mail and returns as necessary• Manage personal correspondence• Ensure proper maintenance of home and vehicle(s).
Requirements and Preferred Experience
• BA/BS degree, or equivalent experience• 1+ years of experience as an Administrative or Personal Assistant in a fast-paced environment, ideally with experience supporting a senior executive• Sharp, proactive, organized, detail oriented, resourceful, and dependable• Resilient and adaptable, able to recover quickly from a challenging day and maintain a positive outlook• A good sense of humor• No task too small mentality• Not afraid to ask questions• Energetic, adaptable, and capable of turning around tasks quickly and efficiently• Ability to multi-task and prioritize in a fast-paced environment• Able to work as part of a team or independently• Able to work under pressure with a keen awareness of time and deadlines• Technically savvy: GSuite Apps, Office Suite Apps, calendaring skills, and ability to learn new concepts quickly• High EQ with the willingness to learn, an orientation to exceed objectives, and take on more responsibility
Other Attributes
• Superior written and interpersonal communication skills• High attention to detail - analytical aptitude important• Team player who is always willing to jump in to help other teams as needed• Constantly raising the bar with your confidence and professional demeanor• Act with discretion, integrity and reliability
#LI-DNIWhat makes OpenGov unique
» Leadership: CEO Zac Bookman (MPA from Harvard and JD from Yale) is truly a mission-driven CEO. He was named one of the 100 most Intriguing Entrepreneurs by Goldman Sachs, a Tech Pioneer by the
Imagine yourself being able to help small business owners open their doors faster, ensuring our tax dollars are accounted for, creating safer infrastructure, modernizing the permitting process, and assisting with disaster recovery. The work you do here every day has a meaningful impact on people's lives!
🌟 OpenGov is a 2023 Top Workplaces USA award winner and a Forbes America's Best Startup Employer 🌟
Join our smart, fun, and humble team to experience the most rewarding career of your life!
Job Summary:
OpenGov’s Administrative Personal Assistant to the CEO is a critical role in our fast-growth organization. You'll partner with the Senior Executive Assistant and help manage a complex and ever-changing calendar while providing high-level and confidential administrative and personal support. The ideal candidate adapts well to a fast-paced entrepreneurial environment, demonstrates flexibility as timelines and priorities change and provides a high degree of attention and responsiveness to the needs of the CEO. Reliability, consistency, resourcefulness, and grit are necessary attributes to succeed in this role.
Responsibilities:
Responsibilities are, but not limited to• Shadow and support the CEO, in person• Work closely with the Sr. EA on a day to day basis• Establish trust by handling sensitive matters with the utmost confidentiality and discretion
Help manage aspects of the CEO’s daily schedule and activities:• Schedule meetings and appointments• Plan and execute complicated travel plans and itineraries• Maintenance of a complex and ever changing calendar• Resolving conflicts in a professional manner
Additional administrative tasks, such as but not limited to:• Help plan and execute meetings, off-sites, events, and special projects• Tracking professional expenses and follow company guidelines to report and file appropriately• Help research and analyze materials for projects on behalf of the CEO• Complete ad hoc assignments and projects on behalf of the Sr. EA and/or CEO in a timely manner
Personal tasks, such as but not limited to:• Manage and oversee family/home tasks and vendors• Schedule appointments• Plan and execute travel/vacation plans and itineraries• Run errands, make reservations, handle mail and returns as necessary• Manage personal correspondence• Ensure proper maintenance of home and vehicle(s).
Requirements and Preferred Experience
• BA/BS degree, or equivalent experience• 1+ years of experience as an Administrative or Personal Assistant in a fast-paced environment, ideally with experience supporting a senior executive• Sharp, proactive, organized, detail oriented, resourceful, and dependable• Resilient and adaptable, able to recover quickly from a challenging day and maintain a positive outlook• A good sense of humor• No task too small mentality• Not afraid to ask questions• Energetic, adaptable, and capable of turning around tasks quickly and efficiently• Ability to multi-task and prioritize in a fast-paced environment• Able to work as part of a team or independently• Able to work under pressure with a keen awareness of time and deadlines• Technically savvy: GSuite Apps, Office Suite Apps, calendaring skills, and ability to learn new concepts quickly• High EQ with the willingness to learn, an orientation to exceed objectives, and take on more responsibility
Other Attributes
• Superior written and interpersonal communication skills• High attention to detail - analytical aptitude important• Team player who is always willing to jump in to help other teams as needed• Constantly raising the bar with your confidence and professional demeanor• Act with discretion, integrity and reliability
#LI-DNIWhat makes OpenGov unique
» Leadership: CEO Zac Bookman (MPA from Harvard and JD from Yale) is truly a mission-driven CEO. He was named one of the 100 most Intriguing Entrepreneurs by Goldman Sachs, a Tech Pioneer by the
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