Program Coordinator for Postbaccalaureate & Postdoctoral Research and Teaching Training Programs

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Program Coordinator for Postbaccalaureate & Postdoctoral Research and Teaching Training Programs

Job Profile Title

Coordinator B

Job Description Summary

Responsible for supporting a portfolio of school/center/department programs, projects and operational activities. This position is responsible for coordination of day to day activities for the assigned program. Partners with leaders to oversee the development and execution of key components of a project/ program.

Job Description

Job Responsibilities

• Manage the daily administrative operations of the department/ program
• Develop and manage the budget and various payroll processes in collaboration with the team. Coordinate payments to staff and vendors as needed
• Coordinate department meetings and conferences
• Handle communications, inquiries, and visitors, field questions and deliver messages. Keep all department document protocols up to date at all times.
• Maintain and Update Departmental Websites and Print Communications. Develop content, coordinate distribution, post news items, listserv management, and manage faculty profiles
• Academic and Curriculum Planning: Assist Chair and faculty manage the undergraduate curriculum and support chairs’ overall academic and curriculum planning. Organize the curriculum, identifying and effectively procuring suitable teaching spaces and any related issues. Track planned academic leaves. Work with the chair to coordinate the two-year curriculum planner
• Other duties and responsibilities as assigned

Qualifications

• Bachelor of Arts, Bachelor of Science, Bachelor of Fine Arts, and 2 to 3 years of experience or equivalent combination of education and experience is required.

Position contingent upon funding.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$43,919.00 - $70,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. 

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuiti