Administrative Specialist 2 - Central Records

Initial Posting Date:

10/01/2025

Application Deadline:

12/30/2025

Agency:

Oregon State Department of Police

Salary Range:

$4,203 - $5,838

Position Type:

Employee

Position Title:

Administrative Specialist 2 - Central Records

Job Description:

The Oregon State Police in Salem, Oregon is hiring for one (1) Full-Time, Permanent Administrative Specialist 2 – Central Records position. This is an in office position without the opportunity for a remote or hybrid work schedule.

Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position.

If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by end of day on 10/15/2025. If you apply after this time, you will not receive internal preference and your interview materials will be reviewed along with external applicants. This recruitment will remain open until 12/30/2025, or until filled, with application review dates occurring approximately every two weeks beginning 10/15/2025. We may close the announcement at any time after this date when we have received an adequate number of applications.

If you require an alternate format to complete the employment process, or to request a copy of the position description, please contact osp.recruiting@osp.oregon.gov and reference REQ-188117.

The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase.

Summary of Job Duties:

In this position, you will ensure legal compliance with subpoenas, media requests and complex record requests received by the Central Records Section. You will receive, analyze, and process subpoenas, media requests, or complex record requests. In this position, you will also interpret state and federal laws, rules, policies and procedures, agency standard practices and other guiding documentation to ensure legal compliance.

Minimum Qualifications/Eligibility Requirements:

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An equivalent combination of education and experience.

Preferred Skills:

• Strong writing skills with the ability to communicate clearly and concisely in writing.

• Demonstrated experience working effectively under the pressure of tight deadlines and rapidly changing priorities.

• Excellent customer service skills, ability to communicate to other effectively to both inte