Confidential Assistant to the Chief of Staff

Job Requisition ID: 42852 
 Closing Date/Time: 11/22/2024
Agency: Department of Corrections
Class Title: ADMINISTRATIVE ASSISTANT II - 00502 
Skill Option: None 
Bilingual Option: None 
Salary: Anticipated Starting Salary $6,005/month; CBA Applies; Full Range: $6,005 - $8,678/month
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  42852 

Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define ourstate. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’repart of something bigger—something that touches the lives of every person who calls Illinois home. No matterwhat state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide thegold standard of benefits. Our employees can take advantage of various avenues to advance their careers andrealize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding careerand lasting future with the State of Illinois.

Position Overview

The Illinois Department of Corrections is looking to hire a high-level, confidential assistant for the Chief of Staff. The preferred candidate shall have experience working in a fast-pace setting, multitasking,and possess strong organizational skills. It is also preferred that the candidate have some experience working with various government officials and representatives on local, state, and federal levels, and the general public. We strongly encourage all qualified individuals to apply.

Essential Functions

• Serves as liaison and spokesperson for the Chief of Staff, maintaining working relationships with various government officials and representatives on local, state, and federal levels, and the general public.
• Serves as high level staff assistant to the Chief of Staff.
• Performs personnel related duties for the Chief of Staff’s Office.
• Reviews, prepares, and verifies information on documents.
• Receives and prepares routine, sensitive and confidential correspondence and maintains confidential files and lists.
• Serves as timekeeper for the Office.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge skill and mental development equivalent to completion of four (4) years of college with courses in public or business administration.
• Requires two (2) years professional experience in a public or private organization requires knowledge of agency programs and services.

Preferred Qualifications

• Prefers at least three (3) years of professional experience working with and maintaining confidential information.
• Prefers at least two (2) years of professional experience creating and maintaining an electronic information database to track and monitor data.
• Prefers at least two (2) years of professional experience responding verbally and in writing to external and internal inquiries.
• Prefers at least two (2) years of professional experience drafting reports for internal and external review.
• Prefers at least two (2) years of professional experience communicating and interacting with management, government officials, advocacy organizations, and the public.
• Prefers at least two (2) years of professional experience taking meeting notes, organizing meeting notes, and creating action items.
• Prefers at least two (2) years of professional experience coordinating internal and external communication strategies.
• Prefers at least two (2) years of professional experience tracking internal and external