IT Project Coordinator

This position is located in Ithaca, New York. The successful candidate will have the option to perform this role remotely at a location of their choosing within the United States.

The New York Convenience of employer guidelines require New York State individual tax reporting and withholdings for this position. Additional individual state income tax filings may also be required if working outside New York State.

No Visa sponsorship available for this position.

What is Cornell University and what is Information Technology @ Cornell?
Cornell University, unique among peers, is the federal land-grant institution of New York State, a private endowed university, and a member of the Ivy League. Information technologies (IT) is a strategic enabler for many functions at Cornell. Staff working in IT are found in most colleges and units across Cornell. We are comprised of many organizations, but we work as one. By being where Cornell faculty, staff, and students are, we are better able to offer support—whether needed at your desktop or to solve a major business, academic or research objective—to everyone at Cornell. Check out this link to find out more about IT@Cornell.

The Project Management Office (PMO) within Cornell Information Technologies (CIT) has stewardship oversight for IT-related projects per the standards of the university’s IT Governance process. The PMO’s scope includes requests for adding, changing, or retiring administrative IT applications or related services, capital and non-capital projects for the university’s systems of record and systems of engagement, and custom website and application development.

What you will do:

As an individual contributor and member of the Project Management Office, under the leadership of the Assistant Director for the projects assigned, and to the Director of Digital Innovation and Strategy as the head of the unit, this position is responsible for supporting various projects that will vary in size and complexity and will reflect the diversity of activity within the organization.  They will primarily be focused on project coordination, project tracking needs and overall supporting their Project Managers for the projects they are assigned to.

This IT Project Coordinator will specifically be responsible for:

• Project Documentation Coordination – Ensuring project repositories are kept fully up to date and ensuring all related project files are in the repository.
• Task Tracking & Monitoring– Documenting and ensuring all tasks across all projects are on track, kept current and resolve to closure. Work with assigned project resources to collect task statuses, keeping the central project task tracking current and escalating when tasks are behind.
• Communication Tracking – Ensuring project communications go out as planned, supporting the Project Manager with information distribution as requested.
• Meeting Coordination – Leading collection of project meeting agendas, meeting notes and ensuring any actions, decisions and issues are moved over to their respective project logs.
• Scope Documentation & Coordination – Assisting Project Managers in scope documentation and scope tracking, reaching out to customers and project resources for clarity as needed .
• Project Status Tracking Support – Assisting Project Managers in the tracking of project overall statuses and prepping reports as requested.
• Risk Tracking – Tracking of the project risk log, ensuring risks are kept up to date and monitored.
• Quality Tracking & Control – Assisting project manager with quality planning, control and testing, often assigned as the project testing lead to coordinate testing activities .
• Project Manager Back-up – Providing back-up to assigned Project Managers as needed when Project Managers are out or unable to be at a particular meeting.
• Back-up – Providing back-up as needed for Project Managers and IT Governance roles including tracking and management of the IT Governance mailbox and application.

While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a psychologically healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.