Administrative Assistant (ADMIN ASSISTANT I)

Position Title: Administrative Assistant I

Agency :  Department of Innovation and Technology 

Posting Date: 06/03/2024
Closing Date/Time: 06/14/2024 
Salary:   $5,423.00-$7,721.00/month (Effective 7/1/24)  
Job Type:   Salaried 
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU: RC028   

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  38370 

 

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as an Administrative Assistant performing a variety of highly responsible administrative support functions for the Application Management Office.  The successful candidate shall demonstrate exemplary organizational and communications skills, be a self-starter, and be able to carry out assignments with limited oversight in a timely manner.  If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!

 

As a State of Illinois employee, you receive a comprehensive benefits package including: 

• Competitive Group Insurance benefits including health, life, dental and vision plans. 
• Flexible work schedules (when available and dependent upon position) 
• 10-25 days of paid vacation time annually (10 days for first year of state employment) 
• 12 days of paid sick time annually which carryover year to year 
• 3 paid personal business days per year 
• 13-14 paid holidays per year dependent on election years 
• 12 weeks of paid parental leave 
• Pension plan through the State Employees Retirement System 
• Deferred Compensation Program – voluntary supplemental retirement plan 
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP) 
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility 

 

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

 

Essential Functions

35%
    1   Under general direction, serves as the Administrative Assistant for the Application Management Office for the Department of Innovation & Technology (DoIT), supporting the Department of Human Services (DHS):
•    Performs a variety of highly responsible administrative support functions for the Application Management (AM) Office.
•    Coordinates special projects of a complex and sensitive nature which include evaluating existing and proposed programs, policies, and procedures.
•    Researches, compiles, develops, and prepares special reports.
•    Coordinates the workflow of the office.  
•    Gathers data, coordinates and composes responses for review and signature.  
•    Advises manager of problems that arise and carries out as directed.
•    Utilizes Microsoft Word, Outlook and Excel in the performance of duties.

25%   Serves as staff assistant to the manager of Application Management:
•    Develops, compiles, and organizes information needed for the preparation of special operating requests for the office.
•    Tracks status and completion of assignments to ensure work is thorough, accurate, and completed within designated time frames.
•    Interprets programs, services, and procedures for the public and/or other internal/external entities.
•    Assists in projecting future operating needs based on current and past utilization.
•    Develops appropriate documentation and support for new initiatives.

20%    Assists in the coordination and control of activities and materials as well as the workflow to and from the Applications Management’s Office:
•    Coordinates issues from management meetings.
•    Tracks assignments of Applications Management staff for resp