Executive Assistant & Project Coordinator

DESCRIPTION

We are seeking a highly organized, proactive, and resourceful Executive Assistant & Project Coordinator to support three senior leaders at Nexar: our CFO, VP of Enterprise Growth, and Chief R&D Officer. This hybrid role blends executive support with hands-on project and event coordination, including client-facing workshops, conferences, and frequent business travel. You’ll manage complex calendars, drive internal initiatives, and own end-to-end planning of high-impact meetings, internal events, and external-facing experiences. The ideal candidate is a detail-oriented executor with a calm, can-do mindset and a passion for keeping things moving from behind the scenes.

The role is based out of NYC and requires about 50% travel availability.

RESPONSIBILITIES

Executive Support

Project Coordination

Conferences, Workshops & Travel Planning

Cross-Functional Support

REQUIREMENTS

Technical skills & qualifications 

• 2+ years of proven experience as an Executive Assistant or in a similar role, supporting C-level executives.
  
• Experience with global teams and managing complex international schedules.
  
• Tech savvy and very much able to employ different software solutions to optimize and automate as much as possible.
  
• Top proficiency in English (mandatory, only applications submitted in English will be considered).
  
• Additional languages are a plus.
  
• Proficient in managing calendars, G-suit, Google Slides, excel, and project management tools
  
  

People skills & traits 

• Strong organizational and time-management skills

• Outstanding communication skills, in all forms

• Ability to prioritize tasks, work independently, and handle multiple responsibilities simultaneously

• High level of confidentiality and professionalism

• Adaptability

• Can do attitude

WHAT WE OFFER

• The chance to have a meaningful and positive impact on roads and cities’ safety
• Flexibility - in schedule, work location, benefits
• Competitive compensation
• A fast-paced work environment full of kind, smart, and highly driven people
• Great professional and personal growth opportunities
• Regular team-building events and well-being initiatives/facilities

WHO WE ARE

Nexar is a Vision AI company that is organising the physical world as digital information. We are a global, connected, and intelligent network of mobile cameras on the road that uses data to deliver valuable insights and build transformative products in vehicle autonomy and safety.

Our goal is to be the best car camera service in the world, with a vast network of smart, connected cameras across the planet. We are unlocking the power of connected driving to protect our users and build a lasting business, and this is where you come in!

We’re looking for passionate, forward-thinking people to help us execute this incredible opportunity and drive the future of connected driving technology. Join us in shaping a safer, smarter world.