Accounts Payable Supervisor/Management Accountant

About the role:

The Accounts Payable (AP) Supervisor-Management Accountant will primarily oversee a small team of AP Specialists within a Shared Services Center environment. This role utilizes the WEG Business Services (WBS) platform for ticketing and workflow management, ensuring efficient handling of invoice-related inquiries and requests from internal and external stakeholders. This position plays a key role in ensuring timely and accurate processing of vendor invoices, adherence to internal controls, and continuous improvement of AP operations. This role will manage the shared AP email inbox, ensuring equitable workload distribution of tasks between team members, and prompt response to all inquiries.

Expanded Managerial Accounting responsibilities may include assisting with the preparation of various month-end activities, reporting, and account analysis. Additionally, this position will be responsible for the renewal of various insurance coverages and coordinating COI issuance.

Cultural Beliefs (required):

This position requires taking personal accountability for modeling WEG's culture:

• Think Customer - consider the customer's needs in all activities
• Drive Collaboration - work cross-functionally to achieve WEG's Key Results
• Encourage Feedback - seek and offer honest feedback
• Create Solutions - innovate to create customer value
• Own Results - take personal accountability to understand and deliver your contribution to ensure achievement of WEG's Key Results

Primary Responsibilities:

• Monitor and share responsibility with other AP team members for a shared AP email inbox coverage, workload balancing and issue escalation by processing incoming invoices, statements, and inquiries
• Develop and drive standards operating procedures (SOPs) for AP shared inbox usage, email triage, and WBS utilization
• Monitor and manage AP-related requests and tasks through WEG Business Service (WBS) to ensure that tickets are resolved as soon as practicable
• Track, resolve, and document both internal and external inquiries and issue escalations
• Process vendor invoices in accordance with company policies and payment terms
• Access vendor websites and download invoices for payment processing, where applicable
• Ensure the timely payment of all equipment and auto lease agreements
• Ensure receipt of all equipment and auto lease invoices
• Validate invoices for accuracy, proper coding, and authorization before entry into the SAP
• Perform vendor statement reconciliations to ensure account accuracy
• Review weekly payment runs (Manual, Checks, ACH, and Wire Transfers) to ensure timely disbursements
• Work with internal business units and procurement teams to resolve discrepancies related to purchase orders, receipts, and invoice matching
• Maintain vendor master data as required, in compliance with internal controls
• Identify and escalate potential risks, control issues, or process inefficiencies
• Contribute to continuous improvement initiatives within the AP function and WBS
• Prepare and analyze AP aging reports and develop KPIs to monitor performance and track exceptions
• Oversee month-end AP closing activities including accruals, reporting, and reconciliations
• Support audits and provide requested documentation to internal/external auditors
• Assist with reconciliations, analysis, accruals, and support for month-end closing activities as needed
• Coordinate issuing Certificate of Insurance (COIs) as needed
• Coordinate the renewal of selected insurance coverages with other WEG US business units
• Effective written and verbal communication to convey information in a clear, concise, and logical manner
• Strong organizational and analytical skills
• Ability to work independently and thrive in a collaborative team environment
• High level of integrity and confidentiality
• Ability to multi-task, use independent judgment and sound decision-making skills
• Provide training, coaching, and development opportunities

Education: (minimum education or equivalent in relevant experience)

• Bachelor’s degree in accounting, Finance, or a related field preferred

Knowledge / training:

• Minimum 5 years of Accounts Payable supervisory experience
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