Jobs and Careers

Manager, Congress and Meeting Operations

United States, United Statesfull_timeVerifiedPosted 15 Jan 2025

💰 $100,852/yr($82,516/yr – $100,852/yr)

About the role

Ardelyx is a publicly traded commercial biopharmaceutical company founded with a mission to discover, develop and commercialize innovative first-in-class medicines that meet significant unmet medical needs. Ardelyx has two commercial products approved in the United States, IBSRELA® (tenapanor) and XPHOZAH® (tenapanor). Ardelyx has agreements for the development and commercialization of tenapanor outside of the U.S. Kyowa Kirin commercializes PHOZEVEL® (tenapanor) for hyperphosphatemia in Japan. A New Drug Application for tenapanor for hyperphosphatemia has been submitted in China with Fosun Pharma. Knight Therapeutics commercializes IBSRELA in Canada. Description Position Summary:The Manager, Congress and Meeting Operations plays a vital role on the Medical Affairs team, ensuring efficient operations for medical congresses and other meetings. This role requires an organized, proactive approach to managing the detailed timelines of events, cross-functional collaboration, and team meeting logistics. Reporting to the Associate Director of Medical Excellence and Strategic Planning (MESP), this position collaborates closely with internal and vendor partners to deliver exceptional event experiences. Key Responsibilities Scientific Congresses

Congress Planning: Manage timelines and project plans for national, regional, and local Medical congress booth activities and other medical events.
Vendor & Venue Coordination: Build strong relationships with vendor partners to manage timelines, booth materials, shipping logistics, and venue contracts to meet event specifications.
Congress Booth and Meeting Logistics: Coordinate booth setups, attendee logistics, accommodation, meeting room reservations and set up for congresses, and pre- and post- conference meetings, ensuring a seamless experience from planning to event wrap-up.
Materials & Shipping Management: Oversee the timely preparation and shipment of conference materials.
Cross-Functional Communication: Streamline communication across Medical Affairs, Clinical Development, Commercial and other stakeholders to support medical congresses.

Meetings & Event Management

End-to-End Event Coordination: Oversee planning, site selection, logistics, and on-site management for Medical Affairs meetings, speaker events, and field medical events with MSLs.
Budget Management: Track and manage budgets for event logistics and associated expenses, coordinating approvals and expense documentation to ensure fiscal accountability.

Medical Affairs Project Management

Project Coordination: Use Smartsheet to manage project timelines and maintain alignment across all Medical Affairs functions, based on the strategic plan and tactical objectives.
Communication and Reporting: Regularly communicate project status updates to stakeholders, providing insights on milestones, timelines, and any adjustments to keep everyone aligned.

Core Competencies:

Organizational Excellence: Proven ability to manage multiple events with careful attention to timelines, budgets, and logistical details.
Cross-Functional Collaboration: Skilled at working across departments and with external partners to achieve shared objectives, fostering positive relationships. Act as a flexible and proactive team member with the ability to manage competing priorities while maintaining a positive and collaborative approach.
Problem Solving: Anticipates needs and proposes solutions processes to mitigate delays or issues.
Customer Satisfaction: Dedicated to delivering high-quality experiences for both internal colleagues and external stakeholders.
This role is ideal for someone eager to make a meaningful impact in Medical Affairs through efficient, high-quality logistical support across multiple functions.

Qualifications

Education: Bachelor’s degree required, with a preference for life sciences.
Certifications: Event planning certification preferred.
Experience: 3+ years of event planning and logistics, experience in the medical, scientific, or biotech sectors.
Skills: Proficient in project management software (e.g., Smartsheet), with strong organizational, multitasking, and communication skills.

Attributes: Detail-oriented, proactive, skilled in relationship management, with a customer-focused mindse