Facilities & Office Services Administrator

Description

Job Overview:

The Office Administrator at GBC Food Services, LLC is essential for maintaining an organized and efficient office environment. This role is pivotal in managing organizational schedules, travel requests, overseeing facility work order requests, and ensuring the upkeep and safety of the facilities. The ideal candidate will exhibit high levels of organizational skills and the ability to coordinate multiple aspects of office management seamlessly.

Supervisory Responsibilities:

• None.

Key Responsibilities:

• Oversee all aspects of facility management, including safety protocols, routine maintenance, emergency procedures, and general upkeep of the headquarters.
• Manage the processing and fulfillment of facility work orders, ensuring timely and satisfactory completion.
• Coordinate with external contractors and service providers to maintain office facilities and address repair needs.
• Oversee office renovations, repairs, and building maintenance projects.
• Conduct price comparisons and review quotes for service repairs and purchases to ensure cost-effective decision-making.
• Coordinate travel arrangements for employees, including booking flights, hotels, and car rentals, as well as handling amendments and cancellations in line with company travel policies.
• Collaborate with the Office Manager to generate departmental reports, such as enterprise-wide travel itineraries and expense summaries.
• Support the planning and execution of company events, including team-building activities and holiday celebrations.
• Develop and maintain organizational systems and processes to ensure efficient office operations.
• Ensure timely procurement of office supplies in accordance with standard operating procedures.
• Willingness to travel to satellite office locations as needed.
• Remain available to provide virtual support during weekends in case of emergencies.

Requirements

Competencies:

• Strong leadership with an ability to organize and prioritize tasks effectively.
• Excellent problem-solving skills and the ability to make decisions quickly.
• Proficiency in managing multiple tasks with great emphasis on the attention to detail.

Required Skills/Abilities:

• Proven experience in managing office administrators and facility operations.
• Excellent communication skills, capable of dealing with diverse teams and external contractors.
• Strong understanding of facility management practices and compliance requirements.

Education and Experience:

• Bachelor’s degree in business administration, Facility Management, or related field is preferred.
• Experience in an administrative management role with a focus on facilities and operations.
• A minimum of 2-3 years of experience in office coordination or administrative roles.

Physical Requirements:

• Must be able to navigate various departments and facilities frequently.
• Capable of handling occasional lifting of office products and supplies up to 20 pounds

Work Environment:

• The role is primarily office-based but includes frequent inspections and oversight of the facilities.
• Regular interaction with staff and external contractors to manage operations and emergency situations effectively.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Equal Opportunity Statement:

GBC Food Services, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Military Applicants:

We value the skills and experience military veterans bring to our team. We support the hiring of returning service members and military spouses.