Business Manager-Office of the Dean

Market Range: 13

Hiring Salary: $5,566.40 - $5833.33/Monthly

THIS POSITION IS LOCATED IN CHATTANOOGA, TN 

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:  Under the direction of the Assistant Dean of Finance and Administration, the Business Manager is responsible for the operations in the Dean’s Office in Chattanooga, College of Medicine which includes monitoring, analyzing, and tracking fiscal and human resources commitments and budgets as well as assisting in the hiring of staff throughout the college. This position assists the Assistant Dean of Finance and Administration in handling multiple areas of responsibility and providing information to the Deans, Chairs, and program coordinators as needed.

1. Monitors state and privately sponsored and/or restricted accounts.  
2. Assists the Assistant Dean of Finance in budget preparation and development. 
3. Monitors and approves expenditures and maintains proper records to assure accuracy and compliance. 
4. Supervises equipment inventories as performed by departmental administrative support personnel and completes the yearly space inventory.
5. Assures compliance with fiscal policy and procedures, auditing and state/federal guidelines. 
6. Coordinates the monitoring and review of financial reports and ensures corrective action is taken when needed.

7. Verify and approve accounting transactions (i.e. transfers, invoices, purchases). 

8. Orient new employees on financial policies, including travel, purchasing and other expenditures.

9. Assists with the creation and updating of position descriptions for rehires, new staff positions and reclassification requests

10. Coordinates all matters regarding contracts including review and/or contract review/routing forms. 

11. Assists in the faculty hiring process approval process; completes strategic hiring review forms, initial approval to recruit and search exemption paperwork. 
12. Ensures appropriate internal controls are in place and best practices are followed.
13. Performs other duties as assigned. 

MINIMUM REQUIREMENTS:  

EDUCATION:  Bachelor’s Degree. (TRANSCRIPT REQUIRED)

EXPERIENCE: Four (4) years of experience in business functions.  

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of general accounting principles, strong analytical and problem-solving skills are required.

• Knowledge and experience with sponsored project activities and contract administration.

• Knowledge and understanding of Federal guidelines and compliance requirements.

• Ability to handle multiple projects simultaneously and meet established deadlines.

• Excellent organizational skills and attention to detail.

• Ability to utilize various computer software.

• Excellent interpersonal, verbal, and written communication skills.

WORK SCHEDULE: This position may occasionally be required to work weekends and evenings.