Commercial Lease Administrator 3

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The Commercial Lease Administrator 3 (Remote) analyzes and Interprets Lease Agreements and their ancillary documents to ensure proper application and compliance regarding billing and payment and disputes expenses when necessary. This role ensures landlord accounts are balanced, reconciles all arrears for designated market split, and provides excellent customer service to all landlord personnel. 

 
Essential Responsibilities 

• Analyze and interpret lease agreements and their ancillary documents to ensure proper application/compliance regarding billing and payment, and dispute expenses when necessary. 

• Analyze landlords' account ledgers in comparison with tenant’s (MFRM) payment history to reconcile outstanding balances. 

• Analyze landlords' year-end billings to verify accuracy and lease compliance. 

• Review and code landlords' invoices. 

• Generate entries for accounting system. 

• Review and code checks received from landlords. 

• Review accounts and initiate contact with landlords to collect arrears. 

• Abstract additional rent data into Lucernex. 

• Review and facilitate landlord entity changes and address changes. 

• Escalate disputes/billing discrepancies to Lease Administration Supervisor. 

• Review and process defaults for designated segment of store/warehouse portfolio. 

• Interface with Maintenance, Construction, and Real Estate departments to facilitate resolution of outstanding issues. 

• Complete all required training modules and certifications prior to the due date. 

• Ensure all safety policies and procedures are followed to ensure a safe work environment for all. 

• Communicate professionally with all internal and external contacts. 

• Follow all company policies and execute company standards on appearance and functionality as well as appropriate brand representation. 

• Communicate any concerns or issues to leadership to ensure proper efficiency of department and company operations. 

Non-Essential Responsibilities 

• Execute company initiatives and other activities requested by supervisor. 

• Update job knowledge by participating in educational opportunities. 

• Contribute ideas on ways to optimize or improve the team, department, and the company. 

Education 

• High School diploma or equivalent required. 

• Bachelor's Degree Business, Finance, or related field, and/or equivalent experience preferred. 

Professional Experience 

• 5+ years accounting, property administration or legal experience related to commercial real estate. with a large multi-site commercial