HR Benefits and Support Specialist (On-Site)

At NorthBay Health, The HR Benefits and Support Specialist is responsible for assisting in administering the company's employee benefits, key Human Resources programs, including some recognition programs, and for providing general administrative support to the Human Resources function and Human Resources leadership team. 

The HR Benefits and Support Specialist is also responsible for providing comprehensive support in various HR functions including general HR support functions including but not limited to data entry, HR reporting and system support. This role requires a deep understanding of HR policies and procedures and the ability to handle sensitive and confidential information.        

Primary Responsibilities                         

1. Benefits Administration:
   • Administers various employee benefits programs, such as group health, dental, vision, life insurance, wellness and retirement plans.
   • Handles benefit enrollments, terminations, and changes.
   • Serve as the primary contact for employees regarding benefit questions and issues.
   • Maintains and updates benefit systems and any related databases and policies.
   • Maybe responsible for some employee recognition programs as requested.
2. Compliance and Reporting:
   • Ensure compliance with federal, state, and local regulations concerning employee benefits.
   • Maintains current compliance posters and hangs at appropriate sites as well as remote worker facilitation.
   • Maintain accurate and complete benefits records.
3. Communication and Education:
   • Develop and deliver benefits communications to employees, including open enrollment materials, benefit plan summaries, and other educational materials.
   • Conduct benefits orientations and explain benefits policies and procedures. 
   • Provide administrative support to the leaders of HR, including the directors and vice president as needed. Manage the calendar of the HR VP and assist with calendaring meetings and events for the HR leaders.
   • Assist with the development and implementation of new benefit plans and programs.
   • Provide exceptional customer service to employees, resolving benefits-related inquiries in a timely and professional manner.
   • Support HR team with other duties and projects as needed.
   • Coordinate and manage all phases of assigned HR projects, from inception to completion.
   • Monitor project progress, identify potential issues, and implement corrective actions as necessary.

4. Support and Assistance:

• Provide administrative support to the leaders of HR, including the directors and vice president as needed. Manage the calendar of the HR VP and assist with calendaring meetings and events for the HR leaders.
• Assist with the development and implementation of new benefit plans and programs.
• Provide exceptional customer service to employees, resolving benefits-related inquiries in a timely and professional manner.
• Support HR team with other duties and projects as needed.

5.  Project Planning and Daily Oversight:

• Coordinate and manage all phases of assigned HR projects, from inception to completion.
• Monitor project progress, identify potential issues, and implement corrective actions as necessary.

1. Stakeholder Coordination:
   • Collaborate with HR team members, departmental leaders, and other stakeholders to define project scope and objectives.
   • Facilitate regular project meetings to communicate progress, risks, and changes.
   • Serve as the primary point of contact for project-related inquiries and updates.
2. Documentation and Reporting:
   • Maintain detailed project documentation, including project plans, status reports, and post-project evaluations.

3.  General Human Resources Support

• Annual Employee Awards Banquet event coordina