Facilities Project Coordinator

Location Address:

550 Osborne Rd NE Fridley, MN 55432-2718

Date Posted:

April 01, 2026

Department:

16008001 Allina Facilities Project Management

Shift:

Day (United States of America)

Shift Length:

8 hour shift

Hours Per Week:

40

Union Contract:

Non-Union-NCT

Weekend Rotation:

None

Job Summary:

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Key Position Details:

• 1.0 FTE (80 hours per two-week pay period)
• 8-hour day shift
• No weekends
• Position will be a hybrid, with an expectation of 2 days in the office
• Office location will be Mercy Hospital, Unity Campus

Job Description:

Provides support to regional strategic partners and project managers during project completion. Coordinates purchase order initiation and maintenance; drafts contracts and other project documentation; and reviews and organizes invoices. Provides additional project support including documentation support, compiling reports, schedules meetings/activities and communicates to key stakeholders.

Principle Responsibilities

• Provides project management support.
  • Assists to draft applicable Requests for Proposal, contracts and other applicable documents and submit for approval.
  • Provides reports (e.g., Financials, Risk Management, etc.).
  • Schedules meetings.
  • Provides documentation support.
  • Crafts and distributes communications to key stakeholders and partners.
  • Assists with closeout activities.
• Issues purchase orders(PO).
  • Processes PO requests.
  • Initiates Purchasing Agent Authorizations as needed.
  • Corresponds with vendors and contractors.
  • Documents activities in project management software.
• Processes Invoices.
  • Organizes and reviews incoming invoices and applications for payment, ensuring that the correct project/PO is being charged and amounts are appropriate.
  • Submits invoices to Project Manager for approval.
  • Submits approved invoices to Accounts Payable.
  • Works collaboratively with Project Manager, Accounts Payable and contractor/vendor to resolve payment and invoicing issues.
• Departmental operations, standardization and system support.
  • Participates in developing and implementing standard contracts, policies, procedures and practices.
  • Participates in system-wide initiatives.
  • Maintains professional relationships with internal and external project delivery partners.
• Other duties as assigned.

Required Qualifications

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description

Preferred Qualifications

• High school diploma or GED
• Associate's or Vocational degree in Construction Management
• Bachelor's degree in Construction Management
• 0 to 2 years of construction project management or related experience

Licenses/Certifications

• Valid Driver’s License required upon hire - MN and WI residents must obtain a valid driver’s license in their state of residence within 60 days of employment
   

Physical Demands

• Light Work:
• Lifting weight up to 20 lbs. occasionally, up to 10 lbs. frequently

Pay Range

Pay Range: $27.65 to $37.90 per hour

The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.

Benefit Summary

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That’s why we devote extraordinary resources to help you grow and thrive — not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being — mind, body, spirit and community — of you and your famil