Foundation - Assistant

Job Description

Who We Are
Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy.  Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world.  The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities.  Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. 

The Department 

Created in 1995 by the agency’s managing partners, CAA’s philanthropic arm has become an integral part of its culture. The CAA Foundation harnesses the power and reach of the entertainment industry to create positive social change through forging strategic partnerships, encouraging volunteerism, granting financial contributions, stimulating public awareness, and providing in-kind donations. The Foundation has become a leader in the entertainment community on education, the environment, health, and social issues. The agency's Foundation serves two main functions: 

• To galvanize our employees to make a difference.  The Foundation provides opportunities for employees – whether agents or assistants – to get involved, and it serves as a resource if they look to find their own causes and volunteer activities for participation.  The focus is primarily on serving our communities through education and the arts. 
• To help clients do the same.  The Foundation assists our clients across the entertainment, sports and corporate landscapes with their philanthropic initiatives, whether starting their own programs or partnering with an existing organization or cause. 

The Role

The world's leading full-service entertainment, media, and sports agency is seeking an assistant to support three Executives within the Foundation group, 2 US based and 1 based in London. The Executives work closely with employee engagement across offices, as well as clients across entertainment, media and sports to help them reach their philanthropic goals. The ideal candidate is self-driven, highly organized, and proactive, with the ability to connect dots, communicate and prioritize a range of tasks. They have a demonstrated interest in the community and curiosity about the positive impact the sports and entertainment industry can have on the world. They stay up to date on world events and sports and entertainment industry news.

Responsibilities

• General clerical and administrative duties including handling phones, managing calendars and travel arrangements, expenses, and office management
• Creating decks for presentations and client pitches
• Producing letters, donor communications, graphics, and general copywriting
•  Researching and contacting non-profits to generate new partnership leads, locally, nationally and internationally.
• Assisting with the management of corporate events (externally and internally) 
• Maintain an awareness of the teams obligations (internal and external) in order to proactively assist and/or anticipate needs
• Proactively communicating with clients, partners, and colleagues at all levels

Qualifications

• At least 1+ years of Administrative Assistant experience preferred 
• Experience working with or in international / UK based groups or organizations desirable
• Ability to work well under pressure; meet tight deadlines; manage multiple projects and expectations with a sense of urgency and focus
• Excellent interpersonal skills, while understanding the importance of maintaining confidentiality and diplomacy
• Superlative written and verbal communication skills
• Attention to det