Administration Assistant

TFS HealthScience is a leading global mid-size Contract Research Organization (CRO) that partners with biotechnology and pharmaceutical companies throughout their entire clinical development journey. Our expertise includes full service-capabilities, resourcing and Functional Service (FSP) solutions.

Join Our Team as a Administration Assistant

About this role

The Administration Assistant role is part of the appointed department and operates in line with company policies, SOPs, and regulatory requirements.
The position provides administrative support to employees across the department, ensuring smooth operations and compliance.

Key Responsibilities:

• Provide administrative support to the legal department maintaining organized filing systems and update legal files and records.

• Assist in drafting, reviewing, and formatting vendor and client contracts or CSA under supervision (e.g., standards CDAs and/or CSAs using standard template with no major changes).

• Coordinate document execution, including contracts and logistics with notary for corporate matters.

• Support compliance with privacy regulations, including maintaining records and assisting with audits.

• Conduct basic legal research related to advice to be provided within the company.

• Support in finalizing or preparing materials for internal training.

Education: Bachelor’s degree in law, Legal Studies, Business Administration, or related field (or equivalent experience).

Experience: Previous internship or administrative experience in a legal or corporate environment is a plus. Exposure to pharmaceutical industry or Clinical Research Organization operations is highly preferred.

• Strong organizational and time-management skills.

• Excellent written and verbal communication abilities.

• High attention to detail and accuracy.

• Proficiency in MS Office Suite (Word, Excel, Outlook).

• Ability to handle confidential information with discretion.

• Problem-solving mindset and ability to work independently under supervision.

What We Offer

We provide a competitive compensation package, comprehensive benefits, and the opportunity for personal and professional growth in a rewarding environment. You’ll be joining a team that values collaboration, innovation, and making a difference in the lives of patients

A Bit More About Us

Our journey began over 25 years ago in Sweden, in the city of Lund. As a global CRO with the ultimate goal of ensuring patients’ safety and well-being, we provide biotechnology and pharmaceutical companies with tailored clinical development solutions. We currently operate in 17 countries across Europe, North America, Asia Pacific and the Middle East.

Our core values of Trust, Quality, Flexibility and Passion are what make TFS Healthscience the successful company it is today. Our values shape our culture and work ethic. They reflect what we stand for and guide our organization. 

#Together we make a difference