Guest Experience Coordinator (J1 Winter 2025)

Compensation Type

Hourly

Highgate Hotels

Highgate is a leading real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in major U.S. gateway cities including New York, Boston, Miami, San Francisco and Honolulu, with a growing Caribbean and Latin America footprint. The hospitality forward company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate has a proven record of developing its diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts with contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team consisting of some of the most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in New York, Chicago, Dallas, London, Miami, and Seattle. www.highgate.com.

Location

 

The all-new, vibrant ‘Alohilani Resort Waikiki Beach blends indoor and outdoor luxury to elevate the experience of Oahu resorts. Every space has been envisioned by award-winning design firm, Rockwell Group. Fresh, welcoming and relaxing, it’s an oasis of tranquility in the heart of Waikiki.

Experience our spacious, welcoming lobby and captivating 280,000 gallon Oceanarium unique to Honolulu resorts. Coming soon, the destination pool deck with private cabanas will offer a saltwater infinity pool, a shallow-water pool and club for kids, and a pool bar that seamlessly transitions from day to night. With a location steps from Waikiki Beach, it’s where Hawaii vacations turn moments into memories.

Our resort is proudly named in honor of Queen Lili‘uokalani, the last reigning monarch of the Hawaiian Kingdom. Beloved by her people, she was a music composer, an author and an ardent supporter of her culture. Her spirit is infused into the resort, which shares the same privileged location as her beachside home Ke‘alohilani, meaning the royal brightness. Welcome to a fresh perspective on resorts in Waikiki. ‘Alohilani Resort Waikiki Beach.

Overview

The Guest Experience Coordinator is responsible for monitoring and assisting in the quality of overall guest experience from pre-arrival, in-house and post-stay. He/she maintains guest satisfaction by tracking and responding to customer comments on social media and internal guest satisfaction index. He/she is responsible to create and execute guest activities to include cultural & kids programs, and activate lobby and pool areas. This position is also responsible for the execution of VIP service deliverables and acts as main contact throughout VIP’s stays. The Guest Experience Coordinator will also serve as a lobby ambassador and assist with guest communication of hotel services via letter, text, email, and face to face communication. Performs administration duties as needed.

 

Responsibilities

• Respond to all guest concerns filtered through hotel departments, social media, and guest satisfaction index either in person, electronically or by phone.
• Monitor trends associated with service levels/guest complaints
• Serve as a lobby ambassador to greet guests and assist them with their needs.
• Review and organize guest mail. Assist with mailing out guest packages post departure
• Assist with Front Office Operations. To include PBX and Front Desk and other operational needs.
• Work/communicate with managers or departments regarding guest issues or other areas of concern.
• Coordination of all resort activities to include cultural programming, entertainment, kids’ activities, pool deck programming
• Create and manage the Resort’s Calendar of activities
• Liaison between resort and 3rd party operators (ie Kamaaina Kids, Waikiki Beach Services, Island Club & Spa) for programming and outdoor classes.
• Coordinate special events and other evening activities
• Organizing managers’ receptions
• Create exhibits and/or crafts that celebrate the Oceanarium and the cultural and unique aspects of the ‘Alohilani.
• Help maintain a tracking sheet to monitor events, vendor utilization, income, and expenses for each activity.
• Assist with ensuring all invoices are paid in a timely manner; document all payments.
• Assist with training for any activity department team members and volunteers.
• Assist with producing a calendar of events for the next calendar season, while ensuring to stay within budget expectations.
• Develop innovative programming and communication to active the hotel public are