Physics and Astronomy Academic Programs Manager

Why Work at BYU   

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.” 

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work. 

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

Physics and Astronomy Academic Programs Manager

The Academic Programs Manager strengthens the student experience and supports departmental effectiveness by coordinating the systems, records, communications, and processes that support student recruitment, progress, retention, academic milestones, and graduation. The position works closely with faculty leaders, department staff, college administration, and university offices to ensure that undergraduate and graduate academic programs operate clearly, consistently, and effectively.

Faculty retain responsibility for academic judgment, curriculum, admissions decisions, mentoring, and degree-program policy; the Academic Programs Manager supports those decisions through coordination, documentation, communication, tracking, and implementation.

Posting End Date: August 10, 2026

*NOTE: Last day to apply is Sunday, August 9, 2026 at 11:59 PM (MST)

What you’ll do in this position:

• Plan and coordinate undergraduate and graduate recruitment activities.
• Organize new student orientation programs.
• Monitor undergraduate and graduate student progress toward degree completion, identify missing requirements or delayed milestones, and coordinate communication among students, faculty advisors, and department leadership.
• Connect students with campus resources, including College Advisement, Career Services, CAPS, Financial Aid, and other support offices.
• Promote initiatives that foster student engagement, belonging, and retention.
• Manage graduate admissions, qualifying examinations, annual evaluations, thesis/dissertation milestones, and graduation clearance processes.
• Maintain academic records, program documentation, and student communications.
• Prepare and compile reports related to enrollment, recruitment, retention, graduation, and assessment.
• Serve as an administrative resource to the Undergraduate Advisement Committee and Graduate Council by preparing materials, tracking action items, and coordinating follow-up.
• Collaborate with faculty, department leadership, college administration, and university offices to support student success and academic program effectiveness.
• Provide primary front-office support and serve as the initial point of contact for students, visitors, faculty, and general inquiries.
• Train, schedule, and supervise student employees who support the department office.
• Coordinate daily front-office operations, departmental communications, and office procedures.
• Support recruitment, orientation, outreach, and other department events in collaboration with faculty, staff, and student employees.
• Monitor front-office expenditures and maintain office equipment and supplies in compliance with university policies.

What qualifies you for this role:

Required

• A firm commitment to the mission of BYU.
• Bachelor’s degree and 3 years of progressively responsible administrative experience in higher education, student services, academic programs, or a closely related professional setting
• Demonstrated ability to manage multiple priorities and meet deadlines
• Ability to train, schedule, and evaluate student employees
• Ability to develop clear, consistent administrative processes and documentation
• Ability to contribute effectively as a member of a leadership team
• Excellent written and verbal communication skills
• Ability to interact professionally with students, faculty, staff, and external partners
• Demonstrated empathy and professionalism in student interactions
• Commitment to exceptional customer service
• Strong analytical, problem-solving, and organizational skills
• Proficiency with Microsoft Office applications
• Ability to interpret and exp