Executive Asst to the President And Chief of Staff

POSITION SUMMARY

Are you an organized communicator with a talent for high-level administrative and logistical support? Grinnell College may be your next career destination. We are looking for our next Executive Assistant to the President and Chief of Staff. The right candidate will coordinate meetings, events, travel arrangements and related communications. They will be able to build strong partnerships across multiple constituencies both external and internal to the College.  The role requires a high level of professionalism, accuracy, confidentiality and initiative. Project management certification is a definite plus; time will be allowed to complete for the right candidate.

 

RESPONSIBILITIES

• Advanced administrative duties requiring strong analytical, time-management skills.
• Calendar management-scheduling meetings, appointments, events and travel.
• Assist with daily operations of the Office of the President.
• Work in collaboration with the Secretary of the College and/or the Administrative Assistant to complete required tasks around Board Meetings, Senior Leadership, budget reporting, written and distribution of correspondence.
• Resolve routine and complex inquires, triaging needs of appointments, calendar requests, meetings and travel.
• Project management-developing plans and timelines for assigned projects, tracking deliverables and deadlines, keeping all project team members informed.
• Event management-support the executive team through preparation of agendas, minutes, scheduling and related communications. Working closely with senior leadership administrative assistants.
• Coordinates events at the President’s Residence, Winter Banquet, Presidential Retreats etc.
• Occasional varied work schedule to accommodate scheduled events.

 

Qualifications

Minimum Qualifications

• Bachelor’s degree from 4-year college or university or equivalent combination of education and significant professional experience serving at executive level may be considered in lieu of a degree
• Minimum of 7 years of progressively responsible executive level experience.
• Champions diversity, equity, and inclusion
• Highest level of confidentiality maintained
• Demonstrated proficiency in using the Microsoft Office suite applications, Teams, and WebEx
• Detailed oriented and well organized
• Excellent written and oral communications skills, including grammar and spelling
• The ability to adapt to changing circumstances
• Strength in developing relationships with internal and external partners.

 

Preferred Qualifications

• Project Management Certification.
• Experience in a higher education setting.