Administrative Program Coordinator

Job Posting Title:

Administrative Program Coordinator

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Hiring Department:

College of Liberal Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Aug 01, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

We believe the best ideas are born from sharing viewpoints, opinions, and perceptions from colleagues with varied backgrounds and experiences. For more information about the College of Liberal Arts, visit our website.

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on staff leadership and professional development offerings, please click here and here.

What benefits do I receive with UT?  The university offers an impressive benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Generous paid vacation, sick time, and holidays
• Teacher Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Flexible spending account options for medical and childcare expenses
• Tuition assistance
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Purpose

To assist the Liberal Arts Student Affairs Student Division team with administrative duties related to academic advising, including graduation applications, degree certification, absence-failure reporting, academic warning, and dismissal. Support, maintain, and update degree audit coding; facilitate advisors’ understanding of degree requirements on an ongoing basis. Provide support for Student Affairs operations, events, and initiatives. Position will also advise undergraduate students as necessary during peak periods.

Responsibilities

• Support degree certification for the College including co-managing a degree certification email account, coordinating and processing in absentia graduation applications, following up with ceremony participants who haven’t graduated, processing and troubleshooting web applications, and ensuring multiple majors are accurately awarded.
• Support administrative components of academic warning and dismissal processes. Identify, track, and support students facing academic difficulty. Lead College outreach efforts to students facing difficulty including those identified by Student Outreach Services, Title IX, absence/failure and grade reports. Process non-academic drops as recommended by units with the Office of the Dean of Students.
• Review students’ coursework and determine degree applicability and eligibility for veteran educational benefits and student athletes each semester.
• Advise undergraduate students during peak periods and provide support to student facing general email accounts as necessary. Make course list updates, complete advanced overrides, and support degree audit coding when needed.
• Work with staff in Academic Affairs and across Student Affairs to produce accurate, usable, visual advising aids for the better understanding of degree requirements for each COLA major. Review final documents for accuracy against catalog and IDA coded requirements.
• Student Affairs: Attend Student Affairs events to include Commencement, Gone to Texas, Explore UT, Honor's Day, LEAD. Participate in professional development and/or mentoring opportunities with student groups. Contribute to the Student Affairs culture by helping to promote and push forward new strategies and initiatives. Other duties as assigned

Required Qualifications

Bachelor's degree and at least four (4) years experience working with college students and at least three (3) years of experience coordinating or administering a program.

Relevant education and experience may be substit