Research Administration Specialist, Campus Grants Management ( Remote NC Residency is Required)

Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

 

Be You. Be Bold. Choose Duke.

 

Be You.

At Duke, we celebrate individuality and the unique perspectives that each member of our community brings. As the Research Administration Specialist (Remote – NC Residency Required), you’ll be an integral part of a collaborative, service‑driven team supporting faculty and researchers engaged in diverse, innovative work across the university. Your contributions will help ensure seamless and impactful support across the entire grants management lifecycle.

 

Be Bold.

As part of the Campus Grants Management Team (CGMT) within the Office for Research & Innovation, you’ll join a dedicated group of research administration professionals who deliver high‑quality, cradle‑to‑grave management of sponsored projects for Provost‑area academic units. Working closely with investigators and internal partners, you will help strengthen communication, streamline processes, and promote excellence in grant portfolio management.

 

What You’ll Do:

- Support pre‑ and post‑award research administration activities across assigned portfolios.

- Assist investigators with developing, revising, extending, and reconciling grant budgets.

- Gather and compile proposal information and prepare required elements such as biosketches and other support documentation.

- Enter and maintain data within SPS and confirm awarded budgets within Duke’s financial systems.

- Provide technical and administrative assistance during negotiation, creation, and administration of grants and contracts.

- Monitor proposal and award status, advising investigators on deadlines, reporting requirements, protocol compliance, and just‑in‑time requests.

- Track reporting timelines and help prepare documentation for audits or site visits.

- Reconcile financial information to ensure compliance with sponsor guidelines and Duke policies.

- Facilitate RSSA processes, financial transactions, JVs, and closeout activities.

- Support investigators with human and animal research protocol renewals.

- Assist with special projects and contribute to continuous improvement within CGMT.

 

What You Need to Succeed:

Education & Experience

- Associate’s degree required; equivalent work experience or a related bachelor’s degree may substitute.

- Two years of relevant administrative or research administration experience preferred.

 

Research Administration Specialist (Remote – NC Residency Required)

 

Skills & Competencies

- Ability to work effectively within a team environment.

- Proficient computer skills with strong working knowledge of MS Office Suite (Word, Access, Excel, PowerPoint).

- Strong verbal and written communication skills across all levels of the organization.

- Ability to manage and prioritize multiple tasks and projects simultaneously.

- Ability to create clear verbal and written reports.

 

Choose Duke.

At Duke, you’re not just taking a job — you’re joining a world‑renowned institution where your expertise fuels discovery, innovation, and real‑world impact. Here, your work directly supports groundbreaking research that shapes global conversations, advances knowledge, and improves lives.

 

When you choose Duke, you choose:

- A mission‑driven community invested in your growth

- Leaders who champion collaboration and creativity

- Opportunities to make meaningful contributions every single day

- A workplace that values your voice, your ideas, and your potential

 

If you’re looking for a place where your work matters — where you can grow, thrive, and help drive research that changes the world — Duke is the place to be.

 

Ready to Make a Difference?

If you’re inspired by the idea of supporting transformative research and partnering with brilliant minds across campus, this is your moment. Step into a role where your skills accelerate discovery, empower scholars, and strengthen Duke’s mission of excellence.

 

Take the next step in your career — and h