Summary

Responsible for maintaining the quality and quantity of all food & beverage inventoried items. Along with the Executive Chef, researches product information and competitive prices while maintaining the highest level of quality available. Responsible for the procurement of all food, beverage, kitchen staples, cleaning chemicals, paper and office supplies, and other necessary product and equipment centralized in the Food & Beverage department. 

Essential Duties and Responsibilities

1. Expedites purchases of all food, beverage, supplies, chemicals, and equipment for the Club.
2. Researches and selects vendors best suited for Ibis. Directly places all orders with vendors.
3. Utilizes purchase/requisition orders for needed food, supplies, chemicals, and equipment. Monitors and codes orders and invoices to ensure accuracy.
4. Coordinates the procurement and distribution of all food and beverage items to various outlets and operations.
5. Obtains the best value at the lowest price consistent with established quality standards and delivery schedules. Negotiates prices with vendors.
6. Maintains files of vendors’ stock list, catalogs, price sheets and discounts.
7. Forecasts market conditions, availability of materials, and economic conditions.
8. Keeps informed of and carries out current regulations and company policy affecting procurement.
9. Maintains open communication channels with vendors concerning surplus, shortages, price changes, and related matters.
10. Determines the cost of deliveries and the best method of transportation.

Other Functions

• Supervises the receiving and coding of all inventory.
• Inputs product and menu pricing into ChefTec software with direction from the Chief Financial Officer/Executive Chef.  
• Along with input from the Executive Chef, develops specifications for products.
• Authorizes the rejection of products which fail to meet Ibis’s specifications.
• Maintains inventory levels of food, beverage, and supplies as indicated by budget guidelines. 
• Inspects and maintains cleanliness of all Food & Beverage storage areas. Complies with Safe Food Handling protocols.

This position guide does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job related duties as requested.

Supervisory Responsibility

Directly supervises 3 employees in the Purchasing & Receiving Department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Competencies

To perform the job successfully, and individual should demonstrate the following competencies.                 

• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals