Administrative Specialist 2

Initial Posting Date:

10/13/2025

Application Deadline:

10/21/2025

Agency:

Department of Human Services

Salary Range:

$4,207 - $5,842

Position Type:

Employee

Position Title:

Administrative Specialist 2

Job Description:

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits!

Ready to take charge and make things happen? We are seeking a driven professional to join our team as an Administrative Specialist 2. If you thrive on organization, leadership, and making a difference, this is your moment!

Summary of Duties

As an Administrative Specialist 2, you will:

• Set up and maintain administrative standards, policies, procedures, and workflows to meet project deadlines, and will explain practices, rules, and policies to diverse audiences.

• Manage office supplies by ordering and maintaining them and will process and pay invoices.

• Support staff coordination, recruitment activities, and position management by monitoring tasks and providing necessary documentation.

• Manage confidential and sensitive information.

• Support clerical and reception duties and lead other clerical staff.

• Analyze data and provide reports and documents utilizing Office 365 Suite to support management and agency staff.

• Help onboard new employees, develop training plans, and conduct both initial and ongoing training for clerical staff.  

Minimum Qualifications

• Three years of secretarial or administrative support experience that includes:

  • coordinating office procedures,

  • preparing narrative and statistical reports,

  • and administrative data collection and analysis; OR

• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes:

  •  coordinating office procedures,

  • preparing narrative and statistical reports,

  • and administrative data collection and analysis; OR

• An equivalent combination of education and experience.

Essential Attributes

We are looking for candidates with:

• Experience communicating calmly and professionally with internal and external customers by phone, email, or in person, using active listening and empathy to address a variety of needs.

• Experience applying feedback and past lessons to new situations, demonstrating a commitment to continuous improvement.

• Experience inspiring others, promoting a positive team culture, and supporting colleagues through coaching, delegation, and motivation.

• Experience analyzing problems, applying policies, and considering