Administrative Operations Leader

General Information

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Work Location: Los Angeles, USA Onsite or Remote Fixed Hybrid Work Schedule Monday- Friday; 8:00am-5:00pm Posted Date 06/11/2025 Salary Range: $83800 - 179400 Annually Employment Type 2 - Staff: Career Duration Indefinite Job # 21255

Primary Duties and Responsibilities

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The Department of Medicine is seeking a skilled Administrative Officer to drive operational excellence and strategic innovation. In this role, you'll oversee administrative services, including finance, human resources, IT, facilities, and student services, ensuring seamless day-to-day operations. Beyond that, you'll shape the future of the department by leading long- and short-term strategic planning, setting bold objectives, and guiding multidisciplinary teams to success through collaborative leadership. This is a key opportunity to be at the heart of a mission-driven organization, influencing the next generation of healthcare and academic excellence.

Annual range: $83,800-$179,400

Job Qualifications

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Required:

• Bachelor's degree in related area and / or equivalent experience / training

• Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.

• Advanced interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.

• Advanced knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines

• Advanced knowledge of common University-specific computer application

• Ability to use discretion and maintain confidentiality

• Advanced skills in short and long term strategic planning, analysis, problem-solving and customer service

• Advanced knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any