Executive Assistant to Vice President, Finance

In this role…

The Executive Assistant to the Vice President (VP) of Finance will work in a fast-paced work environment in Dearborn, Michigan. This role requires an individual who is resilient, flexible, and maintains a positive attitude when changes arise. We are seeking someone who is professional, courteous, and has a high standard for integrity and discretion while handling highly confidential business and personal information. This individual should be self-motivated, proactive, conscientious, and demonstrate excellent time and data management skills to coordinate calendars, email correspondence, and prioritize daily work for themselves and the VP of Finance. They should be able to work autonomously, problem solve independently, and effectively build relationships and collaborate across the global teams to deliver quality results.

 

This role is hybrid out of Dearborn, MI

 

What you'll do…

• Act as a representative for the VP with key stakeholders, providing courteous, helpful, and efficient interactions.
• Manage the VP’s calendar and correspondence; resolve scheduling conflicts in a timely manner and proactively prioritize and keep the executive informed of changes.
• Optimize travel arrangements based on the VP’s travel needs and preferences, managing complex itineraries and completing related expense reports.
• Assist the VP with preparing for meetings, including preparing and obtaining materials in advance, distributing them, and keeping the VP on schedule.
• Screen incoming calls and respond to emails as needed.
• Assist with coordinating and managing meetings and events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc.
• Sort, screen, and distribute incoming and outgoing mail.
• Draft, update, and organize information for reports, correspondence, presentations, budgets, etc. Edit documents for accuracy, format, and arrangement of material.
• Assist with special projects as needed.

You'll have…

• A high school diploma or equivalency.
• 3+ years of experience as an executive assistant or project manager.
• 3+ years of Microsoft Suite experience (e.g., Outlook, SharePoint, OneDrive, PowerPoint, Word, and Excel).

Even better, you may have…

• Previous experience as an executive assistant in a large global, matrixed organization.
• Excellent writing, editing, and proofreading skills.
• Strong detail orientation, organizational, and time management skills.
• Ability to adapt daily in a high-paced work environment and maintain a positive attitude.
• A high degree of integrity and the ability to maintain confidentiality of sensitive information.
• Ability to solve problems independently and autonomously.
• Ability to work collaboratively within a team environment, in an open-concept office area.
• Comfort interacting with all levels of the organization.
• Ability to plan, prioritize, and support multiple assignments simultaneously.

 

You may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply!

As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all of the above? No matter what you choose, we offer a work life that works for you, including:

• Immediate medical, dental, vision and prescription drug coverage

• Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more

• Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more

• Vehicle discount program for employees and family members and management leases

• Tuition assistance

• Established and active employee resource groups

• Paid time off for individual and team community service

• A generous schedule of paid holidays, including the week between Christmas and New Year’s Day

• Paid time off and the option to purchase additional vacation time.

For a detailed look at our benefits, click here.

This position is a salary grade 7.

Visa sponsorship is not available for this position. 
Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hi