Location

Jefferson City, MO 65102-0720

Scheduled Hours

40

Position Summary

The Department of Psychiatry is seeking a Grant Specialist II to play a role in the sponsored project life cycle, ensuring that research proposals adhere to sponsor guidelines and are successfully submitted. The Grant Specialist supports faculty, center directors, and staff throughout the pre-and-post award stages of sponsored projects, including proposal preparation and submission, just-in-time requests, and compliance.

Job Description

• Compiles and ensures accurate regulatory compliance of necessary data collected from various sources. Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines. Prepare and review all agency forms for submission. Enter grant budgeting documents on line, as needed.
• May coordinate the submission and post award activities for clinical trial studies; prepare forms and materials for the Center for Clinical Studies.
• Identifies and collects potential grant applications/instructions for PIs.
• Serves as internal liaison and grant content representative with SPA to ensure that all funds are set up in a timely manner; prepare any necessary project advances, no-cost extensions, and ensure that funds are carried forward as appropriate.
• Works with OSRS/SPA/JROC to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements.
• Provides complex troubleshooting error resolutions/solutions for grant profile setups and financial reports.
• Tracks and maintains online database of grants submitted, awarded, rejected, etc.
• Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
• Responsible for ensuring that human and animal study protocols are associated with the applicable proposal or award.
• Oversees and coordinates the proper transfer of PI grant files into Wash U and to new institutions or new departments.
• Responsible for closure of grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
• Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketch, trainee information, and human/animal protocol approvals, other support).
• Creates, addresses, and processes correspondence of moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).
• Organizes and maintains electronic and hard copy grant files.
• Attends training sessions/seminars related to position.
• Identifies and assigns payroll to appropriate sources providing the info to the Payroll Specialist.
• Manages and monitors grant budgets and ensures appropriate and timely expenditures and reconciliation of funds.
• Prepares monthly financial reports on all research accounts and distribute/discuss with PIs and senior leadership.
• Performs other duties as assigned including assisting senior leadership with special projects as requested.

Working Conditions:
Job Location/Working Conditions

• Normal office environment.
• May travel to attend training sessions / seminars.

Physical Effort

• Typically sitting at desk or table.
• Repetitive wrist, hand or finger movement.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

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