Administrative Secretary PICU

About the Unit

The Intensive Care Unit is a high-acuity cardiac surgical unit focused on fostering continuous learning while developing high level critical thinking and technical skills.

We are dedicated to the patients and families that we serve and are proud to be recognized as one of the best.

Scope of work  

This position will cover the Administrative Secretary functions for 1-2 units, which encompasses approximately 150-200 employees total.

The majority of this work is done onsite.

Responsible for daily review of unit assignment sheets to ensure for accuracy of staff hours worked. Responsible for up to 200 employee time cards. Following orientation, must be competent in the daily review and editing of staff clockings in UKG and also familiar with policies including attendance & reliability, bereavement and MESTA policies, in order to track when employees exceed the allowable amounts.  

Strong emphasis on attention to detail. 

Proficient in Excel and Microsoft Forms as they are responsible for tracking hours and submitted bonus payouts to team members during voluntary bonus programs.

Maintains schedule/daily calendar for Manager/staff members/rooms/equipment, as appropriate, making independent judgments based on identified criteria. Arranges for meetings and makes travel/conference arrangements as needed. Collects, compiles and prepares data for analysis and develops systems that facilitate tracking of data. Maintains accountability for completion of assigned projects. 

Greets and communicates in a manner consistent with caring and respect, and follows established policies for confidentiality. Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards. Composes standard documents and independently formats, types and proofreads correspondence, memos, reports, charts, statistics, meeting minutes, newsletters, etc. 

Performs/coordinates basic office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies. 

Qualifications

How Corewell Health cares for you

• Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.
• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance
• Traditional and Roth retirement options with service contribution and match savings
• Eligibility for benefits is determined by employment type and status

Primary Location

SITE - Butterworth Hospital - 100 Michigan St NE - Grand Rapids

Department Name

Pediatric Intensive Care Unit 8th Fl HDVCH - Grand Rapids Hosp

Employment Type

Full time

Shift

Day (United States of America)

Weekly Scheduled Hours

40

Hours of Work

7am - 3:30 PM

Days Worked

Monday - Friday

Weekend Frequency

N/A

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Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job