Executive Office Administrator

Executive Office Administrator

Company:

The Boeing Company

Boeing Defense Space & Security (BDS) is currently seeking an Executive Office Administrator to support the Vice President, Global Supply Chain & Integration (GSC&I) – Air Dominance located in Berkeley, Missouri.

The ideal candidate will possess the following:

• Professionalism and strong customer focus
• Ability to work under minimal supervision
• Strong organizational skills and ability to navigate competing priorities
• Strong interpersonal skills and able to work in collaborative environment
• Demonstrated leadership and strengths in working as part of a team
• Confidentiality, diplomacy and tactfulness are important to be successful in this position

Position Responsibilities:

• Proactively manage executives’ calendars, schedules, and inbox
• Coordinate all employee face to face and leadership team meetings across multiple Boeing sites
• Plan and lead logistics for meetings by setting up and arranging conference rooms, VTC support, catering orders, and badges.
• Coordinate and process domestic and international business travel arrangements
• Monitor designated business traveler's logistics
• Generate expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement
• Verify payments to corporate credit cards
• Create, edit and maintain electronic and written communication
• Track and maintain information relative to department and business operations
• Verbally communicate a wide variety of information to multiple audiences
• Process and screen incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Prioritize and schedule Executive-level employee time and availability for efficient use of time
• Plan and lead logistics for meetings by setting up and arranging conference rooms, VTC support, catering orders, and badges.
• Track and maintain designated conference room schedules for availability and efficient use of resources
• Order and maintain office supplies
• Plan and implement logistics for senior executive level internal and external events

Basic Qualifications (Required Skills/Experience):

• 3+ years of experience coordinating and processing domestic and/or international travel arrangements
• 3+ years of experience providing administrative support to multiple customers such as executives and managers
• 3+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint

Preferred Qualifications (Desired Skills/Experience):

• 3+ years of experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership teams
• 3+ years of experience collecting, interpreting data, and managing high level projects for Executives or Senior Leadership
• Experience managing and organizing multiple deliverables and deadlines with minimal direction

Relocation:

Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. 

Shift Work:

This position is for 1st shift.

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Summary pay range: $72,250 - $97,750

Language Requirements:

Not Applicable

Education:

Not Applicable

Relocation:

Relocation assistance is not a negotiable benefit for this posi