Facilities Administrator (Durham)

Description

LCCU is hiring!

Your Contribution:

The Facilities Administrator oversees the maintenance, repairs, renovations, and property management for a portfolio of branches, ATMs, and credit union buildings in an assigned geographic area. This role is critical in ensuring the smooth operation and optimal condition of credit union facilities. The Facilities Administrator will manage vendor relationships, support facility-related projects, and serve as the primary point of contact between internal teams and external service providers.

As a vital member of the LCCU team, your responsibilities include the following:

• Manage the day-to-day operations of LCCU facilities by conducting regular facility checks, preventive maintenance, and safety inspections to ensure a safe and efficient environment for employees and members.
• Develop and maintain strong relationships with approved vendors and contractors. Direct communications with vendors to ensure that job specifications are met, services are delivered on time, and quality standards are maintained.
• Support the planning, coordination, and execution of facility-related projects, including office remodels, office relocations, new facility openings, and other special initiatives. Ensure project timelines and budgets are adhered to and provide support with minor repairs as necessary.
• Conduct periodic site inspections to ensure that vendor records are up to date. Please verify the accuracy of the?invoices and approve them for payment. Track costs and ensure proper financial oversight for facilities-related services.
• Oversee vendor service agreements, proposals, and contracts to ensure compliance and cost-effectiveness, and solicit competitive bids for facility services and evaluate vendors’ work to ensure it meets quality standards.
• Assist with administrative tasks related to lease management, invoice validation, space planning, and seating configuration. Support Disaster Recovery planning and preparation, as well as other special initiatives assigned by management.
• Act as the primary point of contact for all facilities-related matters. Coordinate between vendors, LCCU staff, and management to ensure smooth communication and resolution of any issues.
• Ensure that all maintenance activities are aligned with the credit union’s standards for quality, safety, and operational efficiency. 
• Proactively identify and implement cost-saving measures by tracking and analyzing trends in LCCU facilities.
• Create, update, and manage key facilities documentation. Ensure all documents—such as equipment specs, emergency procedures, vendor details, and department guidelines—are accurate, complete, and easy to access.

Requirements

Curious about joining our LCCU team? Here’s what you’ll need to bring along:

• Bachelor’s Degree in Facilities Management, Business Administration, or related field preferred.
• Minimum of 3 years of experience in facilities management, property management, or building operations.
• Strong proficiency in MS Office and Internet applications.
• Excellent verbal and written communication skills, with the ability to engage effectively with vendors, staff, and senior management.
• Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.
• Strong analytical skills with the ability to identify issues and implement solutions quickly.
• High level of professionalism, with the ability to maintain confidentiality and handle sensitive information. Demonstrates sound judgment and discretion in all interactions.
• Demonstrates exceptional attention to detail, ensuring all facilities and vendor services meet the credit union’s high standards.
• Ability to work independently and as part of a team, collaborating effectively with internal stakeholders and external partners.
• Able to adapt to changing priorities and manage unexpected challenges in a fast-paced environment.
• Physical requirements: Must be able to sit for extended periods, use the computer and telephone to complete work, and lift up to 30 pounds.

LCCU is the perfect fit for you if:

• You are motivated to learn and grow into the best version of your professional and personal self.
• Your core values resonate with pursuing meaningful results to make a positive difference in your community.
• You thrive in an environment with team members who work from the heart. With employees from 20 different countries, we are a fun and multicultural team that comes together to embrace and learn from our differences. Organizational initiatives are cons