Assistant Athletics Director for Business Operations

Salary/Position Classification

• $60,000+ annual, Exempt
• 40 hours per week

Purpose of Position

This purpose of the Assistant Athletics Director for Business Operations position is to assist with the financial operations of the UND Athletics Department, lead the day-to-day operations of the business office, and educate staff and coaches on UND policies and procedures. This position will also assist with the preparation of financial statements/reports, maintain accounting records, planning, developing and monitoring budgets, human resource and payroll duties, student-athlete medical insurance duties, and participate in planning goals and objectives. This position will also act as liaison with Human Resources/Payroll, Procurement and Payment Services, and Finance and Operations. Must have commitment to compliance with all NCAA rules and regulations. Must provide support and encouragement and ensure the safety and well-being of the student-athletes.

Duties & Responsibilities

• Athletics business office operations
  • Oversee & assist with day-to-day business office operations including, but not limited to, accounts payable, deposits, purchasing card transactions and statement audits, team trip reports, and medical insurance billing.
  • Reconcile & audit all revenue and expense transactions, determining if they are allowable.
  • Ensure the proper allocation of all transactions and proactively resolve any accounting discrepancies.
  • Provide education to all department coaches and staff of individual sports/programs on the appropriate UND Procurement & Purchasing Services (UNDPPS) rules & policies.
  • Research and interpret regulations, policies & procedures, and disseminate interpretations, determine compliance and enforce policy, law, and regulations as it relates to all business office operations.
  • Analyze current accounting systems and procedures, and provide constructive feedback on any possible improvement.
  • Oversight of the timely completion of monthly UND Purchasing Card reallocation on JPMorgan online system.
  • Provide assistance with the NCAA, EADA, Agreed Upon Procedures, and UBIT audits, at the discretion of the Senior Associate Athletic Director/CFO.
  • Provide advisory services to management and administrative personnel on business office duties.
  • Other business office duties, as assigned by supervisor.
• Budget management & planning
  • Prepare accurate and timely budget to actual reports.
  • Assist all sports & departmental areas with monthly budget management, planning & tracking.
  • Provide analysis and recommendations on how to stay fiscally responsible and within budget.
  • Create/assist with budget spreadsheets for teams with detailed analysis of specific expense areas including, but not limited to, travel, equipment, and recruiting.
  • Process all budget revisions, as requested by supervisor.
  • Assist the Senior Associate Athletic Director/CFO with year-end closing & budget issues, as requested.
• Human Resources
  • Supervise two full-time positions within the Business Office: Athletics Business Operations Coordinator & Student-Athlete Medical Insurance Technician.
  • Direct oversight, in conjunction with UND Human Resources office, of the hiring process and employment eligibility for all part-time, temporary, and student workers.
  • Educate department supervisors on their responsibilities with time & labor; reviewing, correcting, and approving hours worked by their employees in a timely manner.
  • Facilitate all criminal history background checks through Sterling Solutions, including for department volunteers.
  • Assist & communicate with all new hires on completing the Federal I-9 Form & all other onboarding requirements.
  • Oversee all camp payroll, including training on payroll policies and ensuring compliance with state and federal regulations.
  • Present payroll requirements to head coaches and camp coordinators at annual camp meeting & assist in the annual recruitments.
  • Act as a resource for student employees, both work study and institutional.
  • Monitor and track the Federal Work Study funding allocation for each student employee to keep within budgetary guidelines.
  • Review position descriptions periodically and recommend any necessary updates. 
• Additional duties
  • Assist in department events, as requested.
  • Travel with sport teams, as requested.
  • All other duties as assigned by Senior Associate Athletics Director/CFO and/or Director of Athletics.