STAFF ACCOUNTANT

ABOUT THE ROLE

The Staff Accountant supports accounts payable, owner billings, job cost transactions, cash management, reconciliations, financial analysis, and reporting. This role partners with project teams, vendors, subcontractors, and accounting leadership to keep financial activity accurate, timely, and well-documented.

The role balances recurring accounting cycles with issue resolution and cross-functional communication, requiring someone who can manage detail-heavy work while staying responsive to the needs of project and accounting partners.

A strong candidate will be detail-oriented, analytical, responsive, and comfortable building trusted working relationships across Accounting, Operations, project teams, vendors, and subcontractors.

WHAT SUCCESS LOOKS LIKE

• Processes accounts payable, billings, cash receipts, and job cost transactions accurately and on time.

• Maintains organized, complete, and audit-ready accounting documentation.

• Builds productive working relationships with project teams, vendors, subcontractors, and accounting team members.

• Identifies and resolves invoice, payment, reconciliation, and documentation issues with professionalism and follow-through.

• Supports month-end, quarter-end, annual audit, tax, and financial reporting activities with accuracy and dependability.

• Brings flexibility, initiative, dependability, quality focus, and sound judgment to recurring accounting cycles and day-to-day problem solving.

WHAT YOU’LL DO

Accounts Payable & Vendor Support

• Perform full-cycle accounts payable functions for assigned construction projects, including invoice intake, routing, approval follow-up, posting, and payment processing.

• Review invoices and pay applications for proper approval, documentation, coding, and accuracy before posting.

• Set up contract documents and related change orders in the accounting system.

• Respond to vendor documentation requests, including reseller permits, credit applications, W-9s, vendor setup, and IRS TIN matching.

• Issue weekly checks and credit card payments, including mailing checks to vendors and subcontractors as appropriate, transmit positive pay files, and maintain complete electronic AP documentation.

• Partner with vendors, subcontractors, and project teams to research statements, reconcile accounts, and resolve outstanding invoice or payment issues.

Billings, Substantiations & Owner Contract Administration

• Post owner invoices, cash receipts, miscellaneous adjustments, and revisions in the accounting system, and communicate receipt of payment to project teams, Accounts Payable, and other interested parties.

• Review draft owner invoices for accuracy, appropriateness, and invoice tracking before final processing.

• Reconcile accounts receivable activity to the general ledger during month-end close.

• Support owner contract administration by validating contract terms, processing owner change orders, and confirming system data is accurate.

• Prepare interim and final project substantiations, including supporting documentation, final billing support, and related project cost adjustments.

Financial Analysis, Reporting & Close Support

• Support daily cash management for assigned bank accounts, including periodic cash transfer and funding requirements.

• Prepare and maintain internal financial work papers, account reconciliations, and supporting schedules.

• Assist with month-end, quarter-end, annual audit, and owner-initiated audit support.

• Prepare monthly, quarterly, and ad hoc reporting and analysis as assigned.

• Support select tax filings and investment account reconciliations as assigned.

WHAT YOU BRING

• Bachelor’s degree in accounting, finance, or a related business field preferred.

• Two to three years of experience in an office, accounting, finance, or administrative environment, preferably in the construction or related industry.

• Spectrum and/or Procore experience is strongly preferred.

• Experience with networked accounting or information systems required; experience with integrated accounting systems preferred.

• Working knowledge of account analysis, reconciliations, accounts payable, accounts receivable, and financial documentation.

• Strong analytical skills, numerical aptitude, accuracy, and attention to detail.