Business Operations and Marketing Coordinator

Privately owned and founded in the Midwest in 2011, Heritage Building Maintenance is based in central Iowa and serves commercial clients with the highest-quality cleaning and microbial protectant on the market today. Heritage goes the extra mile by using science to prove the efficacy of our system for use in office settings and medical and recreational facilities.

In 2022, Heritage was acquired by Bee-Clean Building Maintenance, Canada’s largest privately held janitorial company. While operations remained the same, this partnership opened the doors for continued growth and success in our industry.

Today, Heritage continues to be committed to making a difference in the health and productivity of our community and those we serve.

WAGE:

Wage will be determined based on skills and experience to be agreed upon at the time of hire.

SCHEDULE:

Scheduled 40 hours weekly, times can be flexible.

JOB SUMMARY:

Heritage Building Maintenance is seeking a Business Operations & Marketing Coordinator to support our company’s daily operations, project coordination, and marketing efforts. This is not a traditional admin role—this is an opportunity for someone who thrives on turning ideas and “bits” of information into actionable plans and tangible results. You will be empowered to identify gaps, create solutions, and drive initiatives across operations, marketing, and sales support. The ideal candidate is organized, dependable, and proactive, with strong communication skills and the ability to work independently in a dynamic environment.

Duties and responsibilities include:

· Gather, organize, and synthesize information from multiple sources to create clear action plans

· Proactively identify opportunities for process improvement and implement solutions

· Lead and coordinate cross-functional projects, ensuring timely and effective execution

· Manage and report on microbial compliance and quality initiatives

· Support sales organization and proposal development

· Plan and execute marketing and promotional activities

· Serve as a central point of contact for leadership, operations, sales, and marketing teams

· Continuously seek ways to add value and drive business results

· Other duties as assigned

KNOWLEDGE, SKILLS & ABILITIES:

· Proven experience in a similar role such as Office Administrator, Project Manager, or Marketing Coordinator

· Demonstrated ability to work independently, take initiative, and solve problems proactively

· Strong organizational and time management skills with the ability to prioritize work and meet deadlines

· High level of professionalism, dependability, and attention to detail

· Experience with marketing coordination and project management preferred

· Excellent written and verbal communication skills

· Proficiency in MS Office and office management systems

· Ability to handle a fast-paced environment, multitask, and pivot attention as needed

· Business-minded regarding costs and efficiencies

· Spanish and English bilingual ability preferred

QUALIFICATIONS:

· Must be 18 years of age or older

· Must be legally authorized to work within the United States

· High School Diploma or GED required

· Must be willing to submit to a criminal background check

· Ability to communicate in English required

· Spanish and English bilingual ability preferred

WORKING ENVIRONMENT:

The work is performed in an office environment.

PHYSICAL DEMANDS:

The work is primarily sedentary in nature but may require occasional walking, standing, bending, and carrying items weighing less than fifty pounds.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

ADDITIONAL DETAILS:

· Direct Deposit Pay every other Friday

· Medical, Dental, Vision Insurance and 401K with a company match available for full time employees working 30+ hours per