ARIZONA DEPARTMENT OF CORRECTIONS

REHABILITATON & REENTRY 

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

ADMINISTRATIVE ASSISTANT I

Job Location:

Address:

Occupational Health Unit (OHU)
Arizona State Prison Complex (ASPC) – Tucson
10000 South Wilmot
Tucson, Arizona 85734

Posting Details:

Salary:  $37,200

Grade: 13

Closing Date: 10/18/2024

Job Summary:

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a qualified individual to assist the Occupational Health Nurse (OHN) in ensuring a safe and healthy work environment. This position will be responsible for all administrative duties concerning the management of confidential occupational health records and assisting the OHN in their day-to-day nursing tasks.

Job Duties:

- Schedules and organizes the work flow for the occupational health unit (OHU)
- Handles confidential matters regarding employees and the agency
- Prepares files for new hires
- Assists the OHN in responding to client requests and needs, such as phone calls, emails, notifications, and written documents delivery
- Data entry and daily processing of occupational and non-occupational injury reports
- Assists in the maintenance of confidential occupational health medical records for active and inactive employees and prepares new files for new hires
- Enters data and daily processing of occupational and non-occupational injury reports, including assisting the OHN on follow-up, and processing of Family and Medical Leave Act (FMLA), Temporary Work Assignment (TWA) and Modified Duty
- Maintains weekly statistics reports regarding FMLA and TWA
- Schedules and organizes the business workflow of the Occupational Health Unit (OHU)
- Gathers medical records following employee requests, and compiles information to update technical manuals
- Provides technical assistance and information to the general public and immediate staff according to Department procedures
- Conducts research regarding verification of bills and processes invoices for proper payment
- Sorts incoming and outgoing mail
- Maintains the inventory of equipment and supplies
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Principles and practices of administration and office management to include field OHU clinical setting
- Report generation, including style and format
- Confidentiality of medical records and files management
- Computer usage and various software programs (Microsoft Office and Google Suite)
- Operation and maintenance of standard office equipment
- Agency policies and field OHU procedures and reporting requirements

Skill in:
- Written and verbal communication
- Establishing and maintaining interpersonal relationships
- Organization
- Typing and computer usage
- Business English, including grammar, punctuation, and proofreading
- Preparing and editing reports and correspondence

Ability to:
- Learn administrative and management of operations under supervision
- Analyze and summarize confidential data and statistical reports
- Create spreadsheets
- Plan, coordinate, prioritize, and resolve routine problems
- Work in a prison environment

Selective Preference(s):

- Minimum one (1) year of work experience in administrative tasks
- A combination of training and experience in administrative areas

Pre-Employment Requirements:

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

Requires possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’