Academic Administrative Assistant

 

Job Title: Academic Administrative Assistant

Department: History

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 2080 Hours per year
• 12 Months per year
• 40 Hours per week (Estimated)

About Us

At Colorado College, 2,300 students learn and live on our beautiful 99-acre campus in downtown Colorado Springs. We attract top students seeking new perspectives with an array of experiential learning opportunities possible only in an immersive learning environment. Here students take only one class at a time to facilitate deep exploration of a topic. We call this the Block Plan. This unique approach allows members of our campus community to share a rhythm of experience as we work together to fulfill our mission. 

Job Summary

As an Academic Administrative Assistant, you will manage the business operations of the History Department, ensuring the integrity and efficiency of its functions. You will serve as the primary contact and liaison between faculty, staff, students, other college departments, and the broader community.

Responsibilities

• Manage, monitor and organize the departmental budget including the operating budget and endowed/gift funds. Prepare and execute Concur reimbursements, honoraria, Adobe Sign journal entries, requisitions and purchase orders, Summit for student prizes, summer student research, and research stipends, and reconcile P-cards for faculty and staff monthly.
• Organize logistics for and execute departmental events, including endowed lectures, graduation events, and events for distinguished class and campus guests; coordinate room reservations, facilities setup, refreshments/catering, audiovisual equipment reservations and troubleshooting; transportation, hotel room and restaurant reservations, event promotion, poster and email campaign design and distribution on campus and to the broader community; campus digest postings and food/catering for department and student meetings.
• Collaborate with department/program Chair in management of forms for personnel planning, year and block visitors, graduation requirement checks, course schedule, catalog of courses, classroom assignments, faculty reviews (third year, tenure, promotion, and senior lecturer), faculty searches, student funding, department meetings and external reviews; collaborate with faculty in all aspects for class field trips and off-campus teaching.
  Collaborate with the Registrar, Human Resources, Student Employment, Dean’s Office, Communications, Events, Field Studies,
• Finance Offices, Facilities, and Campus Safety with processes. Serve as liaison between visitors, students, parents, faculty, and community. Edit and maintain department website, listserv, and Stellic to keep major and all information up to date.
• Supervise student workers.

Minimum Qualifications

• High school diploma
• Minimum of four years of general clerical or administrative service experience, which includes one year of experience supporting the day-to-day functions of a program (ex. developing/improving program operations, event planning, calendaring, inventory control, Microsoft Office Suite, etc.)
• Skilled in oral and written communication with the ability to write and conduct daily communications
• Communication and interpersonal skills
• Skilled in utilizing organizational and time-management skills
• Ability to be self-motivated and proactive learner
• Skilled in collaboration with a variety of individuals
• Possesses a high level of self-direction, attention to detail, able to work independently and execute multiple deliverables at any given time

Preferred Qualifications

• Associates degree / some college
• Background in higher education
• Having the skills, knowledge and attitudes necessary to effectively interact with and meet the needs of individuals with various cultural backgrounds

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications. 

Other Position Details:

• Supervises Students
• Position will not drive CC vehicles

Application Instructions

• Continuous Recruitment - for full consideration, apply by: April 7, 2025
• This position is not eligible for visa sponsorship.  

Anticipated Hiring Salary Range:

• $20.44 to $24.31 per hour