Temporary Administrative Assistant - School of Social Work - (UTEMPS)

Job Posting Title:

Temporary Administrative Assistant - School of Social Work - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Jul 31, 2024

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this temporary assignment is July 31, 2024.

Purpose

 The Office of Professional Development Administrative Assistant position involves both peer interaction and administrative tasks. This position will assist in the preparation of materials for conferences.

Responsibilities

• General administrative duties. General office work including compiling evaluation data and survey responses. Assisting with virtual and in-person professional development events Position may include providing support with graphic design and social media.

• Work may be completed virtually or in the office, to be coordinated with the supervisor.

Required Qualifications

High school grad or GED. Office experience, and graphic design experience using Office Suite apps, Canvas, and Qualtrics are a plus. Has customer service experience, particularly in a fast-paced environment. Has good communication and organization skills and is detail-oriented. Able to multi-task and prioritize tasks. Able to work independently and take initiative in learning policies/procedures and completing tasks.

Preferred Qualifications

Experience/interest in working in a university setting is very helpful but not required.

Hourly Rate

$20.00

Working Conditions

• Attire: Business Casual

• The attire is standard business casual including jeans.

• Standard Office Environment, Use of manual dexterity, Repetitive use of a keyboard at a workstation, Lifting, pushing, or pulling

Work Shift

• Hours per week - 19

• Work hours - 9 to 4 - to be discussed with the supervisor.

• The work hours will be based on the needs of the department and may require some travel. - Will be discussed with the supervisor.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University o