Solar Project Assistant

Mesa Energy Systems is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Mesa Energy Systems is a HVAC mechanical services company that provides fully integrated solutions for preventative maintenance and repair, upgrading existing mechanical, electrical, and controls systems to provide the most efficient economic solutions to meet customer expectations.

Job Title: Project Assistant

Principal Duties and Responsibilities

• Responsible for the day-day administrative support functions.  
• Maintain and organize paper/electronic filing systems for the purpose of storing records, correspondence, and other materials pertaining to the Solar department.
• Assist the PM’s and sales department with misc. forms (prelims, lien releases/waivers, vendor account set ups, notarizations, etc.)
• Fill out our appropriate forms for pre-bid jobs & safety as requested for projects.
• Coordinate meetings, manage calendars, and support event planning.
• Assistant with scheduling phone calls and replying to emails.
• Processes change orders, audit for discrepancies for the solar department.
• Track receipts and catalog based on project for accurate job costing.
• Reviews and approves vendor and subcontractor invoices monthly.
• Liaison with the payroll department for all certified payroll issues.
• Processes all required permits and pulls in persons from cities as needed.
• Assist PM and superintendents with submitting and tracking all RFIs.
• Supports all Project Managers with daily requirements.

Job Specifications (incl. Education requirements, minimal experience, computer skills required, etc.)

• A minimum of two (2) years’ experience in back-office construction support.
• Experience in commercial solar preferred.
• Highly motivated self-starter, friendly personality, and team player, who can lead by example.
• Computer proficiency including MS Project, MS Office 365, Excel, Outlook, Word, and accounting applications.
• Ability to coordinate and work well with others.
• Ability to work independently or as a member of a team.
• Ability to adapt to ever-changing priorities.
• Strong organizational and communication skills, both written and verbal

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled. 

Compensation Range:  $27 - $34 Per Hour

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