Administrative Assistants

Open Date 08/06/2026 Requisition Number PRN45856B Job Title Administrative Assistants Working Title Child Care Admin Assistant Career Progression Track S00 Track Level S3 - Skilled FLSA Code Nonexempt Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Variable Work Schedule Summary VP Area President Department 00291 - Student Parent Support Center Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $19.00 Close Date 08/21/2026 Priority Review Date (Note - Posting may close at any time) Job Summary Responsibilities

• Demonstrate effective communication with professionals, parents, and children
• Demonstrate an ability to work independently but show a willingness to take direction from the supervisor
• Demonstrate a warm, energetic disposition and enjoy working with families and young children (6 weeks to 5 years) and be willing to help out in classrooms as needed
• Reviews and processes child care applications and related forms; reviews them for accuracy and completeness; ensures compliance with University and department policies, procedures, and federal, state, and local regulations.
• Efficiency and speed of processing is a must.
• Receives, greets and directs visitors to the appropriate person or center.
• May provide child care center orientation and child development information for parents.
• May be asked to work with diaper bank.
• Answers telephones, provides assistance, and directs families to the correct person or office.
• Returns calls and emails in a timely manner.
• Processes and answers parent questions in a timely manner, through phone or email.
• Creates and maintains child files, service agreements, schedules, etc, and helps centers access information.
• Schedules appointments with parents and arranges for tours and orientation meetings
• Answers questions about the organization and associated activities.
• A large portion of the work is completed in Microsoft Word, Excel, EZ Care, and other browser programs, therefore, excellent computer skills are a must.
• Help out in classrooms as needed/instructed.
• Other duties as assigned.

• The incumbents in the is position are expected to be familiar with the department’s policies and procedures and are required to have a working knowledge of University and department organizations and procedures in order to answer and assist staff and visitors.

Minimum Qualifications

• High school diploma or equivalency required.
• Customer services experience or equivalency, demonstrated human relation and effective communication skills also required
• One year full-time childcare experience or equivalency (HeadStart, preschool, or childcare licensing etc.)
• At least 21 years old Pass a BCI and fingerprint background check
• Willing to obtain first aid training
• Demonstrated skills in Microsoft Office and management software
• Meet physical characteristics needed for the performance of all job duties (with or without the use of aids)
• Sufficient vision to read small, printed material as well as long distances across playgrounds and classrooms fo