Employment Type:

Full time

Shift:

Day Shift

Description:

POSITION PURPOSE

(All Patient Billing Service Center Sites) - Manages daily cash balancing between general ledger and bank for all non-insurance cash for all Trinity Hospitals and Medical Group revenue received in centralized bank account. Performs daily cash posting reconciliation to ensure cash is balanced and reconciled to bank and three-way match to the TogetherCare (Epic) posting process.  Works to ensure internal controls and cash is balanced to meet the organization goals for stewardship of resources and internal controls and to ensure sound financial practices.   This position works closely with the Manager of Accounting for System Office and Shared Services, and coordinates work with the Director Cash Application and Customer Service in the PBS responsible for the balancing of cash to the TogetherCare accounts receivable trial balance.

ESSENTIAL FUNCTIONS

Knows, understands, incorporates, and demonstrates the Trinity Health Mission, Vision, and Values in behaviors, practices, and decisions.

Manages and oversees day-to-day activities and responsibilities of cash reconciliation of all incoming cash payments to patient pay non-insurance account and balances bank and general ledger in order to achieve strong internal controls over cash and general ledger balances.

Manages and oversees day-to-day activities and responsibilities of patient accounts receivable refunds of all cash payments to patient and insurance balances for credit balances. Coordinates and reconciles refunds processed by outside agency to the general ledger in order to achieve strong internal controls over refunded cash and general ledger balances.

Responsible for the supervision of cash posting accountants and ensures all cash posting activities are reconciled between bank and general ledger in a timely, accurate and compliant manner.

Develops plans for transfer of cash to Ministries on a recurring basis and works with the Manager of Accounting to ensure appropriate controls and intercompany balances. Communicates with Ministry finance personnel to ensure proper and accurate monthly recording of inter-company transactions or to investigate and resolve intercompany issues.

Works in coordination with the Director Cash Application and Customer Services regarding balancing to the TogetherCare (Epic) accounts receivable sub ledger and to ensure discrepancies are clearing in a timely manner.  

Develops and manages accounting policies and procedures for central cash and refund accounts ensuring appropriate internal controls are in place. Manages operation of the accounting process for the central bank account and refund accounts ensuring stewardship of the financial resources and reporting controls between bank and general ledger.

Reviews cash deposit trends, makes recommendations for resolution of issues to improve efficiency of reconciliation and collaborates with Director Cash Application and Customer Service and other PBS leadership.

Participates with Manager Accounting, Treasury staff and the Director Cash Application and Customer Service in the design and improvement of cash posting processes and systems to improve internal controls and productivity/quality to achieve departmental goals and process outcomes.

Manages continuous quality improvement initiatives across the cash posting team and other departments within the PBS to streamline processes.

Manages refund process for reissues and voids and escheats in accordance with state regulations in order to ensure compliance with laws and regulations.

Manages and supervises the daily function, responsibilities and career development of the cash reconciliation Accountant(s).  Oversees hiring, allocation of daily work, review of reconciliations, annual performance reviews, and reviews work of staff for accuracy and quality assurance.

Maintains a working knowledge of applicable Federal, State, and local laws and regulations, Trinity Health’s Integrity and Compliance Program and Code of Conduct, as well as other policies and procedures to ensure adherence in a manner that reflects honest, ethical, and professional behavior.

MINIMUM QUALIFICATIONS

Thorough knowledge of accounting principles, internal controls and financial management as normally obtained through a Bachelor's degree in Accounting or Finance along with a minimum of five (5) years of progressively responsible management level accounting experience or an equivalent combinate of education and experience.  CPA or equivalent experience preferred. Experience in a healthcare organization with experience in multi-entity financial statements i