Legal Practice Coordinator

Washington, District of Columbia

Job Description

The Washington, DC office is seeking an experienced and dedicated Legal Secretary to support 4-6 attorneys within our Regulatory practice. The successful candidate demonstrates good judgment, strong secretarial and communication skills, flexibility, and the ability to work under pressure.  Must be comfortable with technology and can help manage the team and organize large volumes of documents stored on shared drives.  Discretion and ability to prudently manage confidential information is required as well as willingness to work hard as part of a high-functioning team.

Representative Key Responsibilities

• Responsibility for ensuring the efficient daily administrative operations of the assigned legal team.

• Communicate with attorneys and assist with balancing the team’s workload to ensure completion of projects within established time frames and quality standards; seeking assistance from the lead secretary and/or the Senior Manager, HR/Recruiting when workload demand and deadlines require.

• Mastery of Outlook, Word, PowerPoint, Excel and willingness to master other programs, as required (e.g., Relativity program for documents produced in litigation). Ability to send documents by file-share (e.g., Litera) and familiarity with Microsoft Teams, Zoom and WebEx.

• Ability to manage matter workspaces, find current and archived materials, and adhere to established naming conventions using the firm’s document management system, NetDocuments.

• Draft, format, proofread, and edit legal and policy documents, including correspondence, memoranda, filings, reports, and presentations. Ensure compliance with firm and client standards.

• Track matter progress and help ensure timely filing of required documentation, including government submissions.

• Provide administrative support to assigned legal team, including assistance preparing client bills, processing expense reimbursements and vendor invoices, and processing of incoming and outgoing mail and overnight deliveries.

• Maintaining calendars, team lists, lists of opposing counsel, schedule appointments (including depositions and hearings), reserve conference rooms and arranging conference room setups for practice meetings, and coordinate domestic and international travel.

• Keep up to date with the policies and procedures of the varying administration agencies and courts that the attorneys practice in.

• Track and meet filing deadlines. 

• Support Firm-wide client service initiatives.  Providing quality service to internal departments and external parties by interacting professionally and displaying a “can do” attitude via electronic and print correspondence, when answering telephone calls, taking and relaying messages, greeting visitors and coordinating attorney, client or other inquiries in the absence of the attorney.

Qualifications

• High School Diploma. College Degree preferred.

• At least six (6) years of secretarial experience. 

• Accurate typing speed of 65+ wpm.

Washington DC pay range for this role, with final offer amount dependent on skillset and experience, is $120,000.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

If you require an accommodation in order to apply for a position, please contact us at PillsburyWorkday@pillsburylaw.com.