Executive Admin. Asst. to the Secretary

The Executive Office of Labor and Workforce Development (EOLWD) is seeking an Executive Administrative Assistant to the Secretary with key administrative responsibilities including overseeing and managing the Secretary's calendar, coordinating with key internal and external stakeholders, and assisting with event and meeting logistics. The ideal candidate will possess excellent verbal and written communication skills, and effective time management combined with a proven ability to multi-task and navigate complex work environments with a diverse group of stakeholders. The ideal candidate will also demonstrate effective teamwork, resourcefulness, interpersonal communication skills, and self-motivation.

Key Responsibilities:

• Oversee and manage the Secretary's schedule
• Coordinate and manage the Secretary's calendar, including working with internal and external stakeholders
• Develop and implement standards for tracking and monitoring internal and external correspondence, including but not limited to correspondence of a confidential and sensitive nature
• Arrange, schedule, and manage travel arrangements, off-site meetings, conference calls, and video conferences
• Ensure coordination of all meetings, conferences, and appearances for the Secretary and as needed, other members of senior staff, in a timely, professional manner
• Confer with relevant staff regarding meeting preparation and briefing materials needed for the Secretary in a timely, professional manner
• Track all invitations directed to the Secretary and communicate the acceptance/denial to the Secretary and event organizer

Stakeholder Engagement:

• Serve as point of contact for incoming communication between the Office of the Secretary and the public, and other state, local, and federal agencies, as needed
• Handle high priority interactions and communications from the Governor's Office, Secretariat Offices, US Congressmen, State Senators and State Representatives, and federal partners
• Refer issues from constituent calls within EOLWD state agencies to appropriate staff.

Preferred Qualifications:

• Proven experience in administrative and stakeholder engagement
• Excellent written and verbal communication skills, with the ability to communicate to multiple stakeholders, both internally externally
• Demonstrated ability to work effectively in a fast-paced environment and ma