Spec, Community Giving Liaison

Position Title: Specialist, Community Giving Liaison

Employee Type: Full-Time Regular

Supervisor Title: Advisor, Finance

Division: U.S. Programs & Advocacy

 

Save the Children

For over 100 years, Save the Children has been fighting for the rights of children. The right to a healthy start in life. To have access to education. To be in a safe environment, protected from harm. We work in some of the world’s hardest-to-reach places – over 100 countries, including the U.S. No matter what your role is, when you join Save the Children, you’re creating positive, irreversible change for children, and the future we all share.

 

The Role

The Specialist, Community Giving Liaison manages Gift In Kind operations for the assigned Head Start program and will be responsible for maintaining the overall cohesive day-to-day needs of the program’s material donations, including tracking, scheduling, and receiving deliveries of in kind donations, ensuring that any necessary supplies are requested, and providing event support. You will engage with program staff and leadership regularly to understand current and/or changing needs in order to inform community outreach and guide distribution planning, and will be responsible for asset management including inventories, as well as overseeing the safety and operations of the warehouse or storage areas.

As a front-line representative of Save the Children, you will be required to ensure the safety and security of Head Start children and families with whom he/she has contact, and adhere to the agency’s values of Accountability, Ambition, Collaboration, Creativity and Integrity.

What You’ll Be Doing (Essential Duties)
*not inclusive of all role responsibilities. May be subject to change

Asset Management / GIK / Logistics (60%)

 

Oversee and execute operations for the storage and distribution of Gift-in-Kind (GIK) items for the Head Start program and immediate service area, including inventory management.

Support in the planning and/or participation in community partner distribution events and coordinate partner pick-up schedules.

Serve as a point of contact on the ground for coordinating logistics and timing with major donors and National GIK team members.

Receive Gift-in-Kind (GIK) shipments and assess quality and confirmation of goods received in compliance with established internal controls.

Promptly track and record GIK inventory once received.

Complete all necessary donor paperwork utilizing various tools such as SharePoint, Excel, and Microsoft Teams.

Coordinate with Head Start Center leads to transport goods across all Head Start locations and meet distribution timeline targets. This may involve the use of fleet vehicles to travel between program sites.

Maintain and report accurate monthly and annual inventory of GIK items.

Provide logistical and delivery guidance and support for donations to partners.

 

Program Support / Community Engagement and Outreach (30%)

Collaborates with Head Start program staff to identify community partners, acts as point of contact for community giving initiatives, and works with community partners to understand their needs assessments.

Communicates with Head Start program leadership and National GIK staff on needs lists, inventory levels, personnel needs for shipments and distributions, and process efficiencies.

Attend regularly scheduled meetings with the National GIK team and present updates for the program.

Attend regularly scheduled Head Start program business meetings.

Provide support for completing agreement documentation with partners as necessary.

Support the Program Director in all GIK operational areas, while both meeting the requirements of SCUS internal systems and protocols and focusing on operational excellence.

Safety & Security (10%)

Liaise with the Facilities Manager to implement local operational processes for GIK facilities based on established best practices for the Head Start program.

Ensure that all warehouse activities are conducted in a safe manner, compliant will all required safety and material handling policies and protocols.

Be familiar with the incident reporting help desk and reporting mechanisms.

Provide operational support as needed to ensure the maintenance and safety of GIK storage facilities.

Required Qualifications

High School diploma or equivalent.

Prior experience creating reports and worksheets in Excel is a must

Proficiency in Microsoft Office applications (e.g. Word, Outlook, PowerPoint, etc.

Demonstrated interpersonal and relationship build