Sr. Program Coordinator (H)

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The University of Miami/UHealth Department of Orthopaedics is currently seeking a full time Sr. Program Coordinator to work in Miami, FL. The Sr. Program Coordinator provides administrative support to faculty and acts as a liaison between faculty, students, and other Universities. This position assists in the development, monitoring, and reporting of departmental budgets.

CORE JOB FUNCTIONS                                                                                           

• Works closely with students to continuously evaluate their learning experience and improve quality and value of the program.

• Registers students for courses using University procedures and systems.

• Acts as an academic advisor for students in the program and as a career advisor for prospective and continuing students.

• Develops strategic partnerships with external entities and organizations.

• Creates monthly budget reports to ensure operations are within plan.

• Assists with database maintenance and enrollment management.

• Ensures administrative processes and associated forms for instructor services are completed in a timely manner.

• Responds to various instructor requests and telephone, email, and internet submissions for all programs.

• Prepares faculty payroll for the program.

• Plans and participates in open houses for the department.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Education:

High school diploma or equivalent

Experience:

Minimum 3 years of relevant experience

Department Addendum

The Sr. Program Coordinator provides administrative support to the Orthopaedic Spine Surgery Fellowship, the Orthopaedic Musculoskeletal Oncology Fellowship Program, and the Adult Reconstructive Surgery Fellowship.  This position is also responsible for coordinating the Orthopaedic Grand Rounds and providing administrative support to the Director of Education and residency program.

• Responsible for coordinating with the Director of Grand Rounds to schedule weekly Grand Rounds speakers.  Conferences are held Thursday’s from 7am to 8am between September and June.  Will create weekly zooms and will act as host during Grand Rounds.  Is responsible for working with speaker to ensure they know how to share their power point prior to their lecture.  Must complete paperwork necessary for CME credit and generate CME reports for faculty. If Grand Rounds is in person then they are responsible for coordinating the in-person lecture and managing the zoom simultaneously. 

• Manages Jackson Hospital’s New Innovation software for the orthopaedic residency program and assigned Fellowship Programs.   New Innovations provides support to residency/fellowship training programs with rotation scheduling, evaluations, curriculums, goals and objectives, policies and procedures, manuals, monitoring of resident/fellow duty hours, and managing of resident/fellow personnel files.  This involves compiling data, creating sessions, monitoring for compliance by residents/fellows and faculty, and creating reports. 

• Responsible for gathering and distributing the monthly orthopaedic on-call schedule.  Responsible for managing call schedule assignments into the University’s Spok software program.  This is a communication network system purchased by the University to provide quick access to call schedules for faculty and staff.  Acts as back-up to the Sr. Program Coordinator to distribute on-call schedule via e-mail to appropriate personnel within the department as well as across Jackson Memorial Hospital/Jackson Health System, Veteran Affairs Hospital, and University of Miami Hospital.

• Updates Hubspring by adding and removing faculty, staff, residents, and fellows.  Hubspring is a mobile cloud platform that allows users to access, organize, manage