Administrative Assistant Health and Human Services

Company Description

A LITTLE ABOUT US:

At Dungarvin, we're not just a national company; we're a family of caring, passionate, and dedicated team members working together nationwide to offer top-notch, community-based support. Our mission is simple: We're here to provide exceptional assistance to individuals with intellectual and developmental disabilities, including those facing mental health, behavioral, or significant medical challenges.

WE OFFER:

• Wage:  $ 18.85 / Hourly ( Full wage scale $18.85 - $19.85)  
• Schedule: Full-time Monday - Friday 8am - 5pm w/ Flexibility 
• Medical, Vision and Dental Insurance for FT employees
• Supplemental Insurance
• Flex Spending and HSA Accounts for FT employees
• Pet Insurance
• Life Insurance
• 401 K plan with 3% employer match at one year of services
• Paid Time Off accrual - employees who work 40 hours in a 2-week period
• PTO Donation
• Growth and Development Opportunities
• Employee Referral Program
• Scheduled pay increases
• Employee Assistance Program
• Mileage reimbursement
• Job mobility options within Dungarvin 15 states of services
• Verizon, Dell, and other National Brand Discounts
• Pay Active- access to 50% of your pay before payday 
• Dedicated training department with paid training

Job Description

AREA OF RESPONSIBILITY:

The Administrative Assistant will assure that coordination of benefits and financial resources (social security, Medicaid, Medicare, service authorizations, insurances, and other applicable benefits and resources) of each person in services remain current and are tracked to assure accountability of delivered services as identified in the person’s Individual Plan. 

WHAT YOU'LL DO:

• Maintain strict compliance with social security, Medicaid, and Medicare benefit regulations for individuals under our care.
• Rigorously monitor Medicaid/Medicare re-determination due dates for new enrollees and existing service recipients to ensure uninterrupted coverage.
• Coordinate with supervisors and personally execute the Medicaid/Medicare re-determination documentation and Social Security reviews for individuals in our services, adhering to all legal requirements.
• Immediately escalate any potential issues regarding benefit eligibility maintenance to the appropriate supervisor to mitigate risks.
• Ensure precise data entry into designated databases, including Room and Board, Pay Stubs, Personal Needs, and Consumer information, maintaining the highest standards of accuracy.
• Meticulously complete all representative payee forms, adhering to strict guidelines and regulations.
• Implement and maintain a rigorous filing system, ensuring all documentation is filed promptly and in accordance with established protocols.
• Execute a systematic archiving process for documents two years or older, in compliance with retention policies.
• Conduct thorough tracking of pay stubs for Social Security purposes, ensuring full regulatory compliance.
• Submit Representative Payee information through the official Social Security Portal with utmost precision and timeliness, adhering to all legal and ethical standards.

Qualifications

HAT WE LOOK FOR:

• Experience applying for and maintaining social security and Medicaid benefits.
• Tracking and coordinating provider payments.
• Accounting for the resources of persons served.
• Working within Therap
• High-school Diploma or GED

Additional Information

SKILLS AND ATTRIBUTES KEY FOR SUCCESS:

• Excellent written and verbal communication skills.
• Strong computer skills (Word/Excel/Outlook/Access databases, etc.).
• Strong accounting background
• Ability to multi-task
• Excellent attention to detail
• Accurate data entry
• Excellent basic math skills
• Excellent organizational skills
• Excellent follow-through
• Self-Starter and able to work independently.
• Detail oriented

At Dungarvin, diversity and inclusion are a part of what makes our organization strong. Together, we can continue to work towards an inclusive culture that supports our employees and persons served. Dungarvin is an affirmative action and equal opportunity employer.

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