Administrative Assistant I-Medical Education

The Administrative/Central Office Assistant is the initial point of contact in the Department of Medical Education office. This position helps to ensure that visitors and callers have a positive experience during their interaction with the department. The successful candidate will be friendly and welcoming, yet able to maintain an orderly office setting and be aware of all departmental events.

Reports to: Director of Operations, Medical Education Administration

• Procures a deep understanding of the department and institution’s organizational structure in order to greet and direct visitors appropriately 
• Answers phones, screens and directs callers 
• Procures a deep understanding of the application process for foreign and domestic visiting students in order to assist with a very high volume of incoming inquiry/application follow- up calls. 
• Responds to inquiries and correspondence from internal and external entities 
• Pick up and distribution of mail and packages for the department 
• Ordering and maintenance of office supplies and equipment 
• Maintain electronic records of all processed documents 
• Supports and participates in all educational events, including orientation, graduation, and various student affairs events
• Assists with the processing of financial transactions such as check requests, purchase orders and employee reimbursement
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs and maintaining equipment 
• Distributes check and expense reimbursements 
• Assists Director of Medical Education Administration with special projects 
• Backup to the Executive Assistant to the Deans 
• Performs other related duties

• Associates Degree or HS/GED plus related experience 
• Minimum 2 years administrative or medical office experience required

Compensation Statement

The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for this role is $21.25 - $35.31 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Non-Bargaining Unit, 830 - Medical Education - ISM, Icahn School of Medicine

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:  

• Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
• Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
• Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization.  We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.

 Explore more about this opportunity and how you can help us write a new chapter in our history!

“About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Throug