Medical Records Assistant A - Medical Records - Mount Sinai Hospital - FT Days, M-F 9AM-5PM

Controls the release of health information from patient medical records in accordance with regulatory requirements, hospital policies and procedures and federal and state statutes.

Responsible for ensuring compliance with accurate completion and timely submission of the electronic death certificate using the Electronic Death Registration System in accordance with instruction and policies and procedures provided by the New York City Department of Health and Mental Hygiene and Health Information Management

1. Interprets and implements hospital policies relating to disclosure of health information.

2. Analyzes and answers correspondence requests in compliance with applicable hospital,

governmental policies and procedures and regulatory requirements.

3. Prepares incoming correspondence for processing:

    a. Opens and date stamps mail.

    b. Enters appropriate data into computerized system following hospital procedure.

    c. Contacts physicians and/or other departments regarding requested information, when appropriate.

4. Prepares records for mailing:

    a. Copies or creates electronic copy of appropriate portions of the records.

    b. Charges appropriate fees, if applicable

    c. Scans authorization form

5. Reviews, screens and copies subpoenaed records.

6. Creates paper copy or electronic copy of subpoenaed records.

7. Assists all walk-ins with requests for their medical records.

8. Retrieves and copies Business Office requests.

9. Creates new registration profile for physicians responsible for completion of electronic death registration system.

10. Responsible for assisting physician during completion of the required fields required by Department of Health.

11. Monitors, generates reports, and provides follow up to ensure all death certificates are

accurately completed and transmitted electronically to Department of Health in a timely

manner and in accordance with DOH and Department policies and procedures.

12. Monitors and reports status of completion of the autopsy consent form.

13. Communicates with Hospital morgue when family consents to autopsy.

14. Communicates with the Funeral Home and provides feedback during the death certificate

completion process.

15. Performs other related duties as directed by manager.

 High School Diploma / GED required.

 

 Associate degree in health information technology or related health care field is preferred.
 

 

Knowledge in medical terminology, basic anatomy and physiology, medico-legal and regulatory record requirements is required
 

 

Required to have 3 years medical record experience in a health care setting and experience with an electronic medical record preferred.

An Associate degree in Health Information Technology or other health related field may be accepted in lieu of experience.

Collective bargaining unit: SEIU 1199-MSH

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:  

• Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
• Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
• Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization.  We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.

 Explore more about this opportunity and how you can help us write a new chapter in our history!

“About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient pra