UTSI Skillbridge Program Manager

UTSI SkillBridge Program Manager  MR09

The UTSI Office of Research at the University of Tennessee Space Institute invites applications for a full-time Administrative Program Support 2. Reporting to the Aerospace and Defense Program Manager, Position is primarily responsible for maintaining and managing the current Skill Bridge internship program at UTSI. This entails communication and coordination with military members and UT faculty and staff to recruit the appropriate interns into open positions. This position is responsible for maintaining and updating documents for the Department of Defense and UT, in addition to ensuring the appropriate documents are created and approved for interns. The position will also manage project execution of a growing portfolio of sponsored research projects related to the Department of Defense.

Key Responsibilities:

• Responsible for the oversight and maintenance of relationship with the Dept of Defense allowing the UT Space Institute to be a member of the DoD SkillBridge program (internship program for military service members).
• Development of training plans for individual interns based on the position and hiring manager requirements.
• Schedule and administer meetings and interviews between military members and hiring managers.
• Maintain professional and trusted relationships with DOD program managers from each military branch to ensure application acceptance.
• Plan and execute program expansion to other campuses.
• Coordinate with senior program manager, Office of Research and business managers to maintain charts/spreadsheet compilation for faculty investigators and project sponsors.
• Work with assigned faculty investigators and Research Engineering Operations in compiling spend plans, resources, and other documents (Gantt charts, deliverables dashboard, WBS, SOWs, etc.) needed by project sponsors.
• Develop custom dashboards for various groups that are tailored to group function.
• Facilitate meetings with the faculty and sponsors for project meetings. Integrate input from project researchers to develop reports and presentations for delivery to sponsors.
• Represent research groups in a variety of internal and external meetings and work with faculty and staff to help grow sponsored research portfolios, including contributing to the program management of proposals to obtaining funding.
• Manage and maintain group SkillBridge SharePoint (SP) site.
• Organize and maintain the document filing of project data.
• Create SOPs/WIs as needed to support project workflows and software.
• Provide occasional support for business development and recruiting efforts related to the Research Engineering and Operations group.
• Represent the UTSI Aerospace & Defense efforts at various functions within the local community.

Minimum Required Qualifications:

• At least three years experience to Department of Defense maturation and/or military leadership/management, with demonstrable experience in project management.
• Must be able to work in an environment conforming to ITAR requirements.
• Must be able to achieve and maintain a DOD security clearance.
• Strong ability to manage and monitor project requirements and progress across a portfolio of many projects.
• Excellent communication skills and the ability to communicate technical information to a variety of audiences from active researchers to laypersons, in both written reports and oral present