Executive Assistant (Hybrid)

Job Classification:

Corporate - Administration

At Prudential, we believe talent is key to achieving our vision. When you join Prudential, you’ll unlock a motivating and impactful career – all while growing your skills and advancing your profession at one of the world’s leading financial services institutions! 

We are looking for a high impact individual with exceptional organizational and administrative skills to join the Global Retirement and Insurance (GRI) Technology and Service organization, as Executive Assistant to the VP, Emerging Markets Platform & Data and the VP, Japan Platforms.  

Are you a match? 

Do you have a proven track-record of supporting executives in a fast-paced, dynamic, global environment? Do you enjoy working with people and helping employees and teams meet their business outcomes? If yes, then this may be the role for you! 

More about this exciting opportunity! 

Success in the Executive Assistant role includes exercising superior judgment based on in-depth experience, advanced technical proficiency, and exceptional time management skills. The Executive Assistant will be focused on developing strong, collaborative relationships across multiple constituents. 

Impacts You’ll Have: 

• Support the executives by managing all day-to-day matters including but not limited to calendar management, meeting logistics for internal and external appointments, and processing expenses 

• Maintaining a regular open line of communication with the executives to jointly manage strategic priorities, time management, calendaring, meetings with partners, assisting with various approvals, and all other priorities 

• Scheduling large meetings with internal partners and external customers Prudential. 

• Proactively manage international travel arrangements, coordinate itinerary details, and mitigate unforeseen changes 

• Handle logistics for team meetings, including anticipating technology needs and hybrid-work environment concerns, assist with preparing materials, and tracking meeting attendees 

• Act with a high level of professionalism in representing and handling in-person, virtual and email communications 

• Work collaboratively with other administrative staff, project coordinators or support functions 

• General Administration: 

• Coordinates any travel 

• Manages Executive expenses & submits invoices for payment to vendors 

• Submits ISAMS (Information Security Request) as needed  

• Submits GETS reporting and approvals 

• Assists with ad hoc projects, as needed 

Competencies – Knowledge, Skills, Abilities: 

• Significant prior, relevant work experience, supporting diverse, global teams and senior executives 

• Superior proficiency with technology skills, specifically in the use of Microsoft 0365 Suite (Outlook, Word, PowerPoint, Excel, SharePoint, and Teams), other virtual collaboration tools (e.g., Zoom), Workday and the ability to learn necessary Prudential applications 

• Ability to navigate meetings and commitments occurring in different time zones, plan complex global travel 

• Strong organizational