Executive Assistant

Zachry Group is seeking an Executive Assistant to provide a wide variety of administrative and staff support services to the Vice Presidents of Market Intelligence and Commercial as well as their department staff.  The role requires exercising discretion and good judgment in processing cross-functional/department matters. Ideal candidate possesses high energy and creative ideas.  The incumbent will perform administrative duties in a proficient manner, utilizing knowledge of company policies and procedures, and perform administrative activities of a confidential nature, while maintaining confidentiality of data and information.

 RESPONSIBILITIES:

• Maintains knowledge of managers activities and assist in accomplishing departmental and corporate objectives.
• Prepares expense reports, budget reports and other reports as requested.
• Maintains daily calendar and appointment schedules. Coordinating and arranging meetings that vary in scope and size.
• Ensures technology is functional and operational in advance of key meetings.
• Open, organize and maintain confidentiality of files, documents, and department mail. 
• Receives visitors, screens and directs telephone calls and mail.
• Champions the on-boarding process of new employees to the department
• Prepares and edit emails, letters, reports, presentation, memos. etc. from standing instruction or from oral instructions as needed.
• Schedules meetings, departmental activities and other events for the managers and other departmental personnel.
• Prepares and organize expense reports. 
• Coordinates travel arrangements for identified department personnel.
• Perform other duties as assigned.

REQUIREMENTS:

• Associates degree
• Strong interpersonal skills to influence and communicate effectively with all levels of personnel
• Good work ethic and excellent organizational skills
• Driven by continuous process improvement
• Proficiency in Microsoft Office with an emphasis on Outlook, Word, Excel and PowerPoint
• Ability to manage multiple projects simultaneously and meet tight deadlines
• Ability to work with minimal supervision on most projects or tasks.
• Demonstrate creative problem-solving skills
• Must be detail-oriented and have strong proof-reading skills  

PREFERRED QUALIFICATIONS:

• Bachelors degree
• Experience with Concur Solutions

PHYSICAL DEMANDS: Employee will  be required  to communicate in person, via telephone, email, use of arm/hand steadiness, manual dexterity, finger dexterity, multi limb coordination, oral express, and comprehension. May be required to lift, carry and move objects safely.

WORK ENVIRONMENT: Will work in a general office environment.  Capable of operating and functioning in a fast-pace work environment. Must possess a vision (correct or uncorrected) which allows for clear visibility from a distance of 20 inches or less.

 The above description covers the fundamental responsibilities of the Executive Assistant position.  It shall not be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day.

Zachry Group is America's pacesetter in turnkey construction, engineering, maintenance, turnaround and fabrication services in the power, energy, chemicals, manufacturing and industrial sectors. It works with customers to plan, build, and renew their most critical facilities, so they can achieve their immediate and long-term goals, all at the highest safety standards. Zachry Group operates 35 offices, with more than 20,000 employees working in more than 400 locations nationwide. Please visit www.zachrygroup.com for more information.

  Company Benefits:

Meaningful Work

Team–Based Culture

Opportunity for Growth

 ZACHRY GROUP is dedicated to providing a Safe and Drug Free work environment; and is an Equal Opportunity Employer.