Administrative Assistant

Job Title: Administrative Assistant

Reports To: Chief Executive Officer (CEO)

Job Type: Full-Time

Location: Remote

 

A new name and a compelling charter for a proven team of experts. Arch Amenities Group was formed through the strategic acquisition of preeminent providers of hospitality and wellness-led amenity management entities, bringing together trusted leadership and innovative solutions.

Arch Amenities Group proudly operates today with the vision to help maximize the potential of spaces and the well-being of people through a full spectrum of amenity management and consulting services for commercial and residential properties, including spas, fitness centers, meetings and events spaces, private clubs and communities, pools and more. Our mission: be a partner in creating and activating spaces, delivering exceptional wellness-centered experiences for customers through elevated service, innovative products and programming, and world class technology.

The Arch in our name signifies the connections we forge between individuals to elevated amenities and experiences, spaces to their highest potential and between owners and operators to optimal engagement, utilization and revenue.

Position Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with daily office tasks. The ideal candidate will be responsible for handling a wide range of administrative and executive support-related tasks, ensuring that the company's operations, policies, and procedures comply with relevant law, regulations, and internal standards while working with key leaders of our Senior Leadership Team.

Key Responsibilities:

• Organize and schedule meetings and appointments
• Maintain distribution lists and databases
• Regulatory Compliance -- Monitor changes in law, regulations
• Assist in updating company policies and procedures accordingly.
• Write and distribute emails, correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Book travel arrangements and accommodation as needed
• Submit and reconcile expense reports
• Policy Implementation -- assist in developing, updating and procuring licensing and permitting for site locations.
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Handle administrative requests and queries from senior managers

Requirements and Skills:

• Proven experience as an administrative assistant, virtual assistant, or office admin assistant
• Knowledge of office management systems and procedures
• Familiarity with relevant laws in the company's industry
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Work Environment:

• Remote with availability in all US time zones
• May occasionally require overtime or flexibility during peak times
• Works well with ambiguity
• Comfortability collaborating with multiple executives and key stakeholders

· Essential Function

Seldom

Occasionally

Frequently

Stationary Position -- Sitting or Standing

 

 

X

Active Position -- Walking, jogging, running

X

 

 

Use of hands/fingers -- Operate, Use, Inspect, Place, Detect, Position, Prepare, activate

 

 

X

Climb/Balance -- Stairs, ladders, ropes, equipment, beams