Temporary Administrative Assistant

350.org is looking for an Administrative Assistant for a fixed term period of 6 months to provide administrative and coordination support to the Executive Assistant to the Executive Director and the Executive Team and act as a liaison with staff and partners. The Administrative Assistant will also assist with Board of Directors responsibilities.

About 350.org 

350.org is building a global grassroots movement to solve the climate crisis. Our online campaigns, grassroots organizing, and mass public actions are led from the bottom up by thousands of volunteer organizers in over 188 countries. 350.org works hard to organize in a new way—everywhere at once, using online tools to facilitate strategic offline action. We want to be a laboratory for the best ways to strengthen the climate movement and catalyze transformation around the world. The values that guide and drive our work are listed here. 

350.org is an equal-opportunity employer. 350.org strives to be an inclusive and collaborative group of people who bring a variety of approaches to the work we do. We’re committed to the principles of justice, and we try to build a safe workplace where everyone is treated fairly and enjoys working together. We value new perspectives, ideas of all sorts, and different ways of working. Diverse perspectives and experiences improve the way 350.org carries out our work – including what we decide to work on and how creatively/effectively we do that. We do our best to make staff positions accessible to all potential team members, regardless of race, national origin, ethnicity, age, disability, assigned gender, gender expression or identity, sexual orientation or identity, religion or creed, veteran status, marital or parental status, and genetic information. We also strive to include team members in communities most impacted by climate change or impacted by other kinds of environmental, social, and economic injustice. 

About the Temporary Administrative Assistant

The Administrative Assistant will assist with some or all of the following Duties and Responsibilities:

Administration and Coordination

• Calendar management and scheduling appointments for the Board of Directors
• Assistance with Calendar management and scheduling appointments for the Executive Team
• Assistance with Organizing Travel Logistics for the Managing Director and as needed for the Executive Team, including the organizing of team retreats
• Assist with project coordination and occasionally manage or engage in special projects
• Provide support for internal and external meetings and engagements, conducting research and preparing briefs and presentations when necessary
• Manage the internal communication from the Executive Team

Organizational Support

• Processing of credit card expenses and invoices
• Electronically file contracts, MOUS and grants
• Act as backup for the EA when out of the office
• Filing for the Executive Team
• Support the information management system by regularly updating the Intranet and coordinating with other teams 

Board Support

• Taking minutes for Board Meetings and Board committee meetings
• Support the implementation of Board and Board committee work plans

Competencies:

Technical: Advanced proficiency using Mac laptops, Google Suite, Slack and Zoom. 

Ethical Practice: Strong commitment to workplace justice, diversity, equity and inclusion. Ability to make sound judgment, exercise discretion and credibility, and act as an agent who promotes fairness, integrity and accountability across the organization.

Relationship Management: Ability to build, nurture, promote and influence healthy work relationships and to work as an effective member of the Executive team and the organization. Ability to interact with staff, partners, and funders from diverse cultures and backgrounds with sensitivity and respect.

Self-Management: Must thrive in an atmosphere juggling multiple priorities with competing deadlines. Ability to professionally "manage up." Ability to innovate systems and processes to streamline workflow. Ability to set professional boundaries.